Exhibitor Guide 2024

EVENT DURATION

ITB China · 27 – 29 May 2024

ITB China Conference · 27 – 29 May 2024

OPENING HOURS

Exhibitors: 08:30 a.m. – 05:30 p.m.

Buyers: 09:00 a.m. – 05:00 p.m.

Trade Visitors: 09:30 a.m. – 05:00 p.m.

CONSTRUCTION TIME

25 – 26 May 2024

08:30 a.m. – 10:30 p.m.

DISMANTLING TIME

29 May 2024

04:30 p.m. – 10:30 p.m.

DEADLINES

MATCHMAKING SCHEDULE

ITB CHINA MILESTONES

ITB CHINA PLATFORM AND APP

The ITB China Platform is a comprehensive participation management tool, that allows you to conveniently handle your ITB China participation from your laptop or your mobile device (ITB China App). The ITB China Platform including the ITB China Matchmaking Tool will be fully accessible from 24 Apr. 2024.

On the ITB China Platform, you will be able to:

• Apply for a visa invitation letter and find recommended hotels with special rates
• Follow the opening of ITB China and watch the full ITB China Conference
• Manage your event calendar
• Manage your business matching and pre-scheduled appointments
• Interact with buyers
• Find onsite live photos and the floor plan

ACCESS

You can access the ITB China Platform with your exhibitor ID and password:

● ITB China Platform (PC version): http://platform.itb-china.com

● ITB China APP (Mobile version):

            IOS:                              Android:                       WeChat:

PLAN YOUR BOOTH

In order to plan your booth, exhibitors can access “Booth Management” function in the ITB China Registration System starting 11 March 2024.

Please visit the pages “Planning your booth” in this exhibitor guide for more information.

In the “Booth Management” page, you will be able to:

• Manage stand construction services including ordering of furniture, electricity, water and design services
• Order additional services including translators and catering
• Register stand activities and special staff badges

Please note, that certain exhibition management functions, such as ordering onsite services or uploading a backdrop for your booth are only accessible through the desktop version.

EXHIBITION GROUND ADDRESS

Shanghai World Expo and Exhibition Center

850 Bocheng Rd

200126 Pudong Shanghai, China

https://sweecc.dlg-expo.com/

VISA*

When applying a visa for your business travel to China, it is possible that you will need to include an invitation letter with your visa application. Exhibitors are advised to consult the local Chinese embassy or consulate timely about the local Chinese visa application process.

An invitation letter will be sent out by the ITB China team to each exhibitor after final confirmation of their stand location. Please use the Online Visa Application Form in the ITB China Platform to submit your data. This enables us to easily issue your invitation letter.

The ITB China invitation letter will show the below information about the invited person:
Name
Gender
Date of Birth
Nationality
Passport Number
Passport Validity
Company
Business Trip Reason
Travel Duration
Host/Organizer

The ITB China invitation letter is always signed and stamped with a company stamp registered in China. This invitation enables a visa to attend an ITB China trade event.

If you need advice on visa-related issues, please contact： contact@itb-china.com

ACCOMMODATION

ITB China will select comfortable and convenient hotels for you to make your stay more enjoyable. All the hotel information are published in the ITB China Platform.

UPON ARRIVAL IN SHANGHAI

We have gathered information that will help you plan your journey and find your way to the exhibition grounds quickly and easily after your arriving in Shanghai.

Public Transportation

From Airports

From Hongqiao Airport (about 1 hour from the venue): Take Line 2, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From Pudong International Airport (about 1.5 hours from the venue): Take Line 2, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From Railway Stations

From “Hongqiao Railway” Station (about 50 minutes from the venue): Take Line 10, transfer to Line 8 at “Laoximen” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From “Shanghai Railway” Station or “Shanghai South Railway” Station (about 40 minutes from the venue): Take Line 1, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station, the venue is about a 5 minutes-walk from the station.

Taxi

From Airports

The Shanghai World Expo Exhibition & Convention Center is 31km away from Hongqiao Airport. The taxi ride takes about 55 minutes and costs about 100 RMB.

The Shanghai World Expo Exhibition & Convention Center is 40 km away from Pudong International Airport. The taxi ride takes about 45 minutes and costs about 140 RMB.

Please also note that the taxi charges a night rate from 11:00 p.m.
until 5:00 a.m. the next day and that there is usually a long taxi queue at both airports.

From Railway Stations

The Shanghai World Expo Exhibition & Convention Center is 31km away from “Hongqiao Railway” Station. The taxi ride takes about 55 minutes and costs about 100 RMB.

The Shanghai World Expo Exhibition & Convention Center is 13km away from “Shanghai Railway” Station. The taxi ride takes about 45 minutes and costs about 40 RMB.

The Shanghai World Expo Exhibition & Convention Center is 10km away from “Shanghai South Railway“ Station. The taxi ride takes about 35 minutes and costs about 35 RMB.

Please also note that the taxi charges a night rate from 11:00 p.m.
until 5:00 a.m. the next day and there will usually be a long taxi queue at all three railway stations.

You are welcome to print out the Taxi Card below and show it to the taxi driver.
It shows the exact address and says: “Please take me to the Shanghai World Expo Exhibition and Convention Center“.

VEHICLE ACCESS TO VENUE

TRUCK PARKING

Before, during and after the trade fair there are specific traffic for trucks entering the exhibition grounds that include deposit regulations.
All trucks need enter the freight vehicle parking lot (700 Jimin Rd).
After entering the freight vehicle parking lot, trucks need to queue in the designated area and apply an “unloading certificate” online. Only then it is permitted to enter the venue with the dispatch instruction.

• Since Aug. 2020, the “construction badge” and “unloading certificate” must be applied online. The detailed application rules shall be referred to the venue official website. https://sweecc.dlg-expo.com/
• Due to the high traffic volume in the vicinity of the trade fair center in the morning, commuting from the freight park to the venue is limited between 07:00 a.m. – 09:30 a.m.
• During the exhibition, vehicles with non-Shanghai license plates can only enter the venue after 07:00 p.m.
• On 29 May the access time is 5:00 p.m. – 10:30 p.m.
• Fees for trucks: Processing fee: 30 RMB/vehicle; unloading area deposit: 400 RMB/vehicle
• The retention time is 1.5 hours. After 1.5 hours, 100 RMB/0.5 hour will be deducted from the deposit.
• Access only for trucks up to max 5 tons.
• Access only for trucks up to max 3.2 meters height.
• Small passenger vehicles (2 to 9 passengers, except Lveco) can enter the entrance of P1 and P2 parking lots for temporary boarding and disembarking.
• During the exhibition, the parking lot is very limited. We recommend that you arrange all necessary transportation during the construction period (25 – 26 May).
• Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense.

GUEST PARKING

Due to limited parking, we recommend that you use public transportation or take official shuttle bus to the venue.

IN THE VENUE

• Enter from Zhoujiadu Road (Gate E1 & E2) to the B1 & B2 parking lot. The price is 8 RMB/h, the maximum cost is 64 RMB/day.

NEAR THE VENUE

The River Mall (No. 339 Zhoujiadu Road)

EXHIBITION INSURANCE

APPOINTED INSURANCE: Picc Shanghai branch (exhibition all risks)

According to the requirements of the venue (the Shanghai World Expo Exhibition and Convention Center – SWEECC), all raw space constructors need to purchase an exhibition liability insurance. Exhibitors are only allowed to move into the hall after providing proof of mentioned insurance.
Please refer to the link for the detail insurance requirement: https://sweecc.dlg-expo.com/MouldV/News?WenMenuId=123
For more details and purchase please contact:

Contact: He Jinghui
Tel: +86 21 63877722*203 / 13916122086
Email: scogt641235@163.com

BOOTH CONSTRUCTION AND DISMANTLING

APPOINTED STAND CONTRACTOR: SYMA

SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and HongKong. SYMA provides one-stop service, from design, project management and implementation – stand production and fabrication to Audio & Video equipment and furniture rental.

Note: SYMA is the appointed ITB China stand construction company to reliably help you with all construction matters. If you have chosen a shell scheme package for your participation your constructions will be mandatorily taken care of by SYMA. If you have chosen a raw space option and desire an individual stand construction, you are free to choose between appointing SYMA or a vendor of your choice.

Contact: Mrs. Cherry Gong (responsible for stand construction)
Tel：+86 21 6238 8811 (transfer to 112)
Email: cherry.gong@syma.com.cn

Contact: Mrs. Crystal Jiang
Tel：+86 21 6238 8811 (transfer to 136)
Email: crystal.jiang@syma.com.cn

RAW SPACE BOOTH DESIGN

Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit their booth plans for official approval latest by 26 Apr. 2024 through the Booth Management. The booth plan must include the following:

• Booth design
• Dimensional drawings
• Material description
• Fire rating description
• Electrical box display location
• Contractor business license & electrician license

For any questions regarding the booth design approval, please contact SYMA directly.

RECOMMENDED RAW SPACE CONTRACTOR

SYMA
Contact: Mrs. Cherry Gong
Tel：+86 21 6238 8811 (transfer to 112)
Email: cherry.gong@syma.com.cn

Shanghai Yibotianxi Advertising Co., Ltd
Contact: Wen Shuang
Tel：18116262887
Email: maisie@aa-event.com.cn

FURNITURE RENTAL AND WATER / ELECTRICITY ORDERING

Exhibitors who would like to order additional exhibition furniture, can do so through the Booth Management by filling out the online rental form and upload it again to the service center.

Raw Space exhibitors are required to order electric box service. If you would like water at your booth, please apply beforehand through the Booth Management.

Please note that the ordering deadline is 26 Apr. Delayed orders will result in additional costs.

SHELL SCHEME FASCIA BOARD INFO

Exhibitors with a Premium Complete Stand Package can place a visual (logo or picture) onto their enlarged fascia board by sending the logo or picture to SYMA.

Exhibitors with a Basic Complete Stand Package will have their company’s name printed on the fascia board in English and Chinese according to their entry in the exhibitor registration.

If you intend to show a different name on the fascia board and catalog, please log in your ITB China Account, go to “My Registration” and submit the new name in the registration system before 26 Apr.

TECHNICAL DETAILS (for Raw Space exhibitors)

Raw Space exhibitors please pay attention that:

• LED screen electrical inspection report (For process and costs, please pay attention to the reply of the booth design by appointed stand constructor)
• The maximum construction height limit is 5 meters.
• The construction area of the 2nd floor of a two-story booth shall not exceed 200 square meters. There must be at least 2 evacuation stairs. The distance between the two evacuation stairs shall be no less than 5m. For two-story booth or any booth higher than 5 meters, the booth design is required to be specially evaluated by the booth structure audit qualification company. The company will provide a structural audit report. Please bring the booth design, fire rating description reports and structural audit reports to the venue for booth construction approval. For more details please contact:
   
  Company: HAH Consulting & Exhibition Co., LTD Shanghai
  Tel: 021-28906633
  E-mail: hah@hahchina.com
   
• Regarding the current police requirements for the security monitoring installation without blind spot in the exhibition hall, the police department appointed Shanghai Jisheng Information Technology Co. Ltd. as the designated service company to guide monitoring camera installation for the raw space booths to ensure the smooth progress of the exhibition. The installation will be done by the booth contractors, and Jisheng will provide installation advice and floor plan. Later you can directly order in the WeChat. The detail ordering time will be noticed by SYMA.
   
  Monitoring camera rental fee:
  100 RMB/set/exhibition, deposit 200 RMB/set (equipment retrieved at the end of the exhibition)
  a. 0-18sqm of raw space booth: 1 set
  b. 19-72sqm of raw space booth: 2 set
  c. 73-108sqm of raw space booth: 3 set
  d. Raw space booth over 109sqm : 4 set
  e. Special booths, such as 2 floors’ booths, booths with complicated structure and obstructions will be evaluated individually, and full monitoring coverage of the booth will be carried out according to the on-site obstruction situation.
   
  Alarm equipment rental fee:
  300 RMB/set/exhibition, deposit 300RMB/set (equipment retrieved at the end of the exhibition)
  a. 1-200 sqm of raw space booth: 1 set
  b. 201-400 sqm of raw space booth: 2 set
  c. Every additional 200 sqm of the booth (less than 200 sqm, calculated as 200 sqm), an additional set of alarm device shall be configured.
  d. For every 4 shell scheme booths, one set of alarm device is required.
   
  Anything not clear you can also contact with:
  Person: Mrs. Zhu
  Tel: +86 15618696999
  E-mail:15618696999@163.com

Please refer to “Technical Guidelines for Raw Construction” in this Exhibitor Guide for all the details of specific construction regulations. All exhibitors not using the appointed booth constructor SYMA should provide the “Technical Guidelines for Raw Construction” to their contractors to ensure a smooth construction.

Please refer to the “Raw-Space Exhibitors Move-in Notification” section in this Exhibitor Guide for information regarding the construction badge, unloading certificate, and related move-in and dismantling inquires.

Contact SYMA or ITB China directly with any construction inquiries.

OFFICIAL FREIGHT FORWARDER

Professional transportation service will be provided for you by:

DB Schenker is the world’s leading global logistics provider — supporting industry and trade in the global exchange of goods through land transport, worldwide air and ocean freight, contract logistics and supply chain management.

DB Schenker has around 24,500 employees at nearly 750 locations, and warehouse space totaling 8 million square meters across over 50 countries on all continents. This extensive network allows DB Schenker to offer bespoke logistics solutions for industry and trade.

INTERNATIONAL SHIPPING

Schenker Deutschland AG
Contact: Mrs. Sabine Auer
Tel: +49 89 949-24336/+49 160 98953133
Email：Sabine.Auer@dbschenker.com

DOMESTIC SHIPPING

Schenker China Ltd.
Contact: Mr. Jing Gao
Tel: +86 21 61708037
Email：jing-j.gao@dbschenker.com

RELATED DOWNLOADS:

CATERING ORDER SERVICE

As an attendee of ITB China, you will have access to a public lunch area. If you’re interested in providing snacks to the attendees to enhance your brand’s impact or attract visitors to your booth, you can book these services through the Booth Management. Gusto, the vendor, will deliver the snacks and beverages directly to your booth. The deadline for reservations is 10 May.

Contact: Ms. Jan
Email: gusto_jan@163.com

Please follow the below rules:

• No open fire is allowed on the show floor. Food can only be heated with electric devices
• Fresh juice and cut fruit are not allowed
• It is not allowed to sell food or beverages during the event
• It is not allowed to have any external food suppliers
• Only pre-packaged food is allowed
• As required by the Chinese Government, the waste needs to be sorted. Please prepare separate waste bins for both Residual Waste and Wet Organic Waste. The waste needs to be fully disposed by the supplier or the exhibitor.

REGISTRATION OF EVENTS AND STAND ACTVITIES

Shows, presentations and tours attract press, visitors and create opportunities for informal meetings. Events can take place between 9:30 a.m. and 5:00 p.m. on your assigned booth space.

All events must be registered through the Booth Management until 17 May. The events after opening hours will be charged overtime fee.

If external staff is required to access the venue on your behalf (e.g. photographer, catering staff, performers etc.), they must register for “service staff badges” in advance. You will receive a special registration link after the respective event has been registered and approved by ITB China.

TRANSLATION SERVICE

If you need a professional translator, you are able to order this service through the Booth Management. The deadline for reservations is 27 April.

BUSINESS CENTER: FOR ALL THAT MATTERS

You can find Business Center on the first floor (close to H1-3). They offer photocopying and printing, telephone, internet, computers, scanning, telephone top-up cards, laptop connections, business cards and stationaries.

ITB China is the largest B2B exclusive platform for you to build, expand and maintain your network of qualified Chinese buyers.

One of our most important tools is the so-called Prescheduled Appointment System (PSA System), which allows you to meet those buyers who best match your individual business profile and are interested in your products and services.

To ensure optimal matchmaking outcomes, kindly verify the accuracy of your registration details, especially your operational market. These will be matched with the buyers’ purchasing preferences. Accurate information will lead to the best matches possible.

To access the meeting calendar, you/your staff need to login to the ITB China Platform. From here you can access and manage all your pre-scheduled meetings.

How Does the ITB China Matchmaking Work?

• Registration Phase

  Main Exhibitor Registration Deadline: 31 Jan. 2024
  Co-Exhibitor Registration Deadline: 12 Apr. 2024
  Exhibitor/Co-Exhibitor Staff Registration Deadline: 17 May 2024

  All exhibitors, co-exhibitors and their respective staff who want to participate in the Business Matching must have completed their registrations by the above deadlines.

• Preparation Phase | 1 Feb. – 12. Apr.

  Main and co-exhibitors can optimize their company profiles by uploading videos, images, and brochures for buyers to browse later during the important Open Calendar Phase. Please ensure that your registration information is accurate and that all your co-exhibitors have registered by April 12.

• Match Calculation Phase | 15 – 23 Apr.

  Meeting pairings between exhibitors and buyers are calculated based on the information provided during registration. Buyers’ purchasing demands and regional interests are automatically matched with exhibitors’ products and operating markets during this phase and a preliminary meeting schedule is created.

• Open Calendar Phase | 24 Apr. – 14 May

  Exhibitors and buyers can customize their meeting schedules by adding or removing appointments based on their preferences.

• Finalization Phase | From 22 May

  Exhibitors and buyers receive their finalized pre-scheduled meeting calendars, providing a clear overview of their upcoming engagements.

• Onsite Meeting Phase | 27 – 29 May

  Exhibitors are visited by buyers at their booths during ITB China according to their pre-scheduled meeting calendars.

Matchmaking Q&A

• What are the matchmaking criteria?

  The information regarding the exhibitor`s products and operating markets provided during the online registration are the first criteria for the matchmaking with buyers. A well-maintained online exhibitor profile with additional uploads such as promotional videos, images and informational brochures can further attract the interest of buyers and additional meeting requests.

• How can I improve the quality of my appointments?

  Accurate company details: Ensure that the products and your operating markets you provided during your online registration are accurate for precise matchmaking results during the Match Calculation Phase. Please don’t hesitate to ask your ITB China contact if you have any questions regarding the correct selection.
  Quality of company profile: A well-crafted company profile is likely to increase the quantity and quality of appointment requests from buyers during the Open Calendar Phase. Upload additional video and promotion material in your ITB China account that will be displayed to buyers in the matchmaking tool as well as in the ITB China online catalog later on.
  Additional appointment requests to buyers: Use the ITB China matchmaking tool to filter potential partners according to your specific needs and invite them to a meeting during the Open Calendar Phase.

• How many appointments will I receive?

  Main exhibitors are entitled to one appointment set per 9 square meters of booth space. Each set comprises approximately 21 appointments with Chinese buyers.

• How can I receive additional appointments with Chinese buyers?

  Exhibitors can order one extra appointment set for USD 1,650 per 9 square meters.

• Can appointment sets be shared with another exhibitor?

  As appointments are tailored to specific exhibitor and buyer profiles, sharing sets with other exhibitors is not possible.

• When will I be able to see and invite the buyers that I would like to meet?

  Mark your calendars from 22 Apr. 2024 – the start of the 3-week Open Calendar Phase, where exhibitors can invite the buyers, they wish to meet until 14 May 2024.

• Why can’t I see my invitations to meetings with buyers in my final calendar?

  The exhibitor invitations will only become scheduled meetings if the buyer accepts the invitation within 48 hours. However, if a hosted buyer selects your company actively during the open calendar phase and would like to meet with you, an appointment is automatically added to your finalized calendar.

• Why can I only see 15 meetings during the open calendar phase?

  The 15 meetings represent the initial baseline of best possible matches found between you and buyers during the Match Calculation Phase based on an automated matching process. During the subsequent 3-week Open Calendar Phase, both exhibitors and hosted buyers can add additional meeting requests based on their preferences. In the final schedule calculation, a minimum of 21 meetings are added to your onsite meeting calendar.

• Where will the pre-scheduled meetings take place?

  All pre-scheduled meetings take place at the exhibitor’s booth at the given meeting time window.

• How do I confirm that the meeting took place?

  Buyers can confirm meetings by scanning the exhibitor’s QR code in the app or on their badge, ensuring a smooth post-engagement process.

• Can I rate a meeting?

  Yes, the ITB China APP features an appointment rating function, allowing exhibitors to provide instant feedback on the quality of each appointment after the meeting. This feature contributes to ongoing improvement and refinement of the matchmaking experience and the future buyer selection process.

ITB CHINA ON SOCIAL MEDIA

EXHIBITOR PRESS CONFERENCE

Hold your own press conference during day 1 or day 2 of ITB China at the onsite “Meeting Hub”.

Contact press@itb-china.com to check the availability of your desired 60 minutes slot (including set-up time) before submitting theorder form. Once confirmed, your press conference information will be sent to the participating media of ITB China 2024.

WECHAT VIDEO PROMOTION

You have a message, we have the audience! Let the Chinese travel market take note of your offers ahead of time and submit your promotion video to your ITB China account manager before 15 April 2024. Your clip will be published and promoted on the official ITB China WeChat video account in the weeks leading up to the show.

HEALTH AND SAFETY

According to the requirements of the local administration, please to bring your real-ID or passport or Mainland Travel Permit for Hong Kong and Macao Residents or Mainland Travel Permit for Taiwan Residents for on-site identity verification.

CONTACT US

The experienced ITB China team is at your service. If you have further questions, need additional information, or have special needs, please do not hesitate to contact us.

Exhibition Contact

Direct link to the ITB China Team: www.itb-china.com/about-us/meet-the-team/

E-mail: exhibitor@itb-china.com

Key Account Management

China Office

Mr. George Giannakoulas
T: +86 21 5266 6167
E: giannakoulas@messe-berlin-sh.com

Mr. Exel Fan
T: +86 21 5299 3137
E: exel.fan@messe-berlin-sh.com

Ms. Angela Xue
T: +86 21 5289 7819
E: angela.xue@messe-berlin-sh.com

Berlin Office

Mr. Christopher Marzahn
T: +49 30 3038 2038
E: Christopher.Marzahn@messe-berlin.de

Project Management

Ms. Sheryl Jiang
Buyer Manager
T: +86 21 5299 2708
E: sheryl.jiang@messe-berlin-sh.com

Ms. Sydney Jin
Buyer Manager
T: +86 21 6218 0211
E: sydney.jin@messe-berlin-sh.com

Ms. Kay Shi
Operation Manager
T: +86 21 5230 0889
E: kay.shi@messe-berlin-sh.com

Ms. Kiron Huang
Operation Manager
T: +86 21 6233 6225
E: kiron.huang@messe-berlin-sh.com

Media

Ms. Sherry Yu
Marketing/Media Relation
T: +86 21 5298 8077
E: sherry.yu@messe-berlin-sh.com

Ms. Julia Sonnemann
PR Manager (International Medias)
T: +49 30 3038 2269
E: julia.sonnemann@messe-berlin.de

OVERALL RULES

1. The group of booths must keep at least 3 meters evacuation passageway. The maximum length of each row of the booths is 21 meters.
2. Evacuation passageway between stands and fire exits in the middle of hall shall not be less than 3m.
3. Passageways and evacuation exits are at all times to be kept clear of stacked articles and barriers.
4. A 0.6-meter passageway for maintenance must be kept between booth and venue facilities (e.g. pillars, shutter door, glass wall).
5. All stands, exhibits, advertisement signboards and packing materials are not allowed to hinder the normal operation of automatic alarm, fire extinguishing system and equipment within the center.
6. Barriers and obstructions within the range of 1.4m around safety entrances and exits, fire hydrants and pump adapters in the center are not allowed.
7. The stand floor plan must be reviewed by firefighting authority before construction.
8. When wrapping the pillars, the on-pillar electric boxes must not be covered.

CONSTRUCTION OF STAND

1. The stand constructor must carry out the construction based on the floor plan as approved by the firefighting authority. Changes must be applied for on time.
2. Design drawings of all stands constructed on Raw Space must be reviewed and stamped by a professional design entity with relevant qualification and the organizer. The center has the right to forbid the construction of non-approved constructions within the center. Booth building design drawings include stand design floor plan, stand design structural drawing and stand design image.
3. Booth structures must be secure and reliable. Display racks, display boards, panels, carpets, materials individual stand construction, and stage building materials must be of incombustible or nonflammable material (no less than B1 grade). Combustible materials must undergo fireproof treatment to reach the required level of fire resistance before being used. Construction and decoration materials must not be made out of inflammable cystosepiment, elastic fabric, wood-based panel and plastic sheet using made by means of petrochemical engineering without fire-proof treatment.
4. The construction area of the 2nd of a two-story booth shall not exceed 200 square meters. There must be at least 2 evacuation stairs. The distance between the two evacuation stairs shall be no less than 5m. For two-story booth or any booth higher than 5 meters, the booth design needs to be specially evaluated by the booth structure audit qualification company. The company will provide an structural audit report. Please bring the booth design, fire rating description reports and structural audit reports to the venue for booth construction approval. Without this evaluation report, SWEECC has the right to refuse construction. For more details can communicate with:
    
   Company: HAH Consulting & Exhibition Co., LTD Shanghai
   Tel: 021-28906633
   E-mail: hah@hahchina.com

5. When the building area of a fully enclosed stand area is greater than 160 m² and the stand layout affects the use of the original automatic firefighting facilities in the center, an automatic fire alarm system and sprinkler system must be installed. If the building area of the fully enclosed display area or semi-enclosed display area is greater than 120 m², the number of evacuation doors shall not be less than two, each with a minimum width of 0.9 m.
6. No combustibles are allowed to be stored on the stand.
7. Any hanging structures must be permitted by venue in advance. Each hanging point can only hold up to 150 kg, and the maximum weight of the whole structure shall less than 800 kg. The installation must be arranged and operated by venue.
8. For machines with large weight in the center, a ground supporting plate must be used before the installation.
9. Machinery exhibits such as internal combustion locomotives, automobiles, tractors and various gasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than 10 % of the full capacity. For indoor exhibition, no operation and maintenance are allowed, there must be no fuel within the fuel tank and the battery must be disconnected.
10. During the setup period of an exhibition, no entity shall occupy firefighting passageways and public areas or stack articles within them. After the setup and move-out, all equipment must be removed; otherwise, corresponding punishment will be imposed. Temporary stacked goods must be secure and not be able to roll or topple over.
11. When laying the carpet, only easily removable double-faced adhesive tape made of cloth is allowed to be used. Tape made of sandwich rubber and other materials difficult to be removed is not allowed to be used.
12. Open flames and welding within the center are strictly forbidden.
13. Painting and spray painting are not allowed within the center.
14. It is strictly forbidden to connect water and gas devices directly to pipelines of the center. A valve must set between the pipeline and water or gas device.
15. Any electrical, mechanical and chemical item that is considered as dangerous will be banned.
16. It is strictly forbidden to pour waste liquids into sewers and bathroom sinks. Waste liquids must be poured into sealed containers prepared by the exhibitor.
17. It is strictly forbidden to obtain water from the bathroom. All water used for the setup must be obtained from water basins designated by the center.
18. All construction staff entering into the center must wear a safety helmet, and a safety belt is needed for construction work from 2m and above. It is strictly forbidden to use a herringbone ladder larger than 2m. A ladder with a locking spreader bar can be used to ensure safety. Otherwise, the center has the right to refuse entry.
19. During the exhibition, it is strictly forbidden to carry dangerous chemicals, solvents, paints and inflammable and explosive articles into the center.
20. It is strictly forbidden to use pressure equipment in the center.
21. All inflammable and explosive exhibits must be replaced by models.
22. Without the permission of the center, equipment such as air compressors are not allowed to be carried into the center or to be used during the setup.
23. During the whole rental period of the center, the buildings, structures, facilities as well as equipment and accessories must be kept clean and intact. They are not allowed to be leaned against nor moved or altered without approval. It is strictly forbidden to punch, use nails or apply glue to any terrace, wall surface and other parts of the center.
24. Entities and persons using the center’s facilities are admonished to strictly observe the above-mentioned regulations. If any of the center’s buildings, facilities, equipment, and accessories are damaged or polluted due to irregularities or use of illegal items, the center’s managing party will require the infringing party to make corresponding compensation payment.

INSTALLATION OF ELECTRICAL CIRCUITS AND ELECTRICAL EQUIPMENT

1. The installation of electrical circuits and electrical equipment can only be performed by persons carrying a valid electrician certificate. All operations must be in line with the relevant electrical code of the state. The constructor carries all responsibilities and consequences.
2. The electrical distribution box used by a stand must be placed within the cable pipe trench of the center or within the stand (cover plate of the trench shall not be opened arbitrarily). A distribution box is strictly forbidden to be placed at conspicuous places of aisles, passageways and stands. Hidden electrical circuits must be protected with a metal pipe or fire-retardant PVC pipe. Lighting must be constructed at a safe distance (at least 0,5m) to combustible materials.
3. Electrical circuits must be with branch switches, and when passing through aisles, cables must be protected with a protection plate.
4. It is strictly forbidden to place inflammable articles and water dispenser around a distribution box.
5. It is strictly forbidden to employ fixed electricity box facilities of the venue arbitrarily. All electrical boxes should be fixed on the insulation wall or use the insulation cover of the electrical box to do protection.
6. All electrical circuits’ capacity distribution shall be balanced. Overuse of electricity is strictly prohibited. All circuits shall be elevated or be laid with effective protection measures, and their load equipment shall be with good grounding device.
7. All electric wires laid shall be with insulating sheath and national safety standards. For joints, insulation porcelain and plastic joints must be used, not insulating tape. Except for the light fixture wire colored thread shall not be used.
8. During the construction period, all cables and connecting equipment and the temporary electric box must meet national safety standards.
9. The center is responsible for the safety and integrity of the fixed electric box. Constructors are responsible for the safety all cables and electrical equipment connected from the fixed electric box of the center.
10. A lighting fixture must be installed at a distance of at least 50cm to a combustible article. The ballast of lighting fixtures like a fluorescent lamp and high-pressure mercury lamp shall not be installed on a combustible article and inflammable article.
11. The venue will cut off the electricity to the booths (except for power-protected booths) after the closing time. The electric appliances in the booths must be turned off in time after the closing time in order to avoid damage to the equipment caused by the power cuts.
12. For an installation of enclosed light box, there should be an air vent for sufficient ventilation.
13. Important parts of electrical circuit and light box of a wood structure stand must be treated with fire retardant coating of level 3 and above.
14. Electrical equipment likely to produce heat and high-temperature lamps is not to be used unless being approved by the center. No combustible and inflammable articles within a range of 1m are allowed around high-temperature lamps.
15. All outdoor lighting equipment shall be with damp-proof measures.
16. It is strictly forbidden to use an exposed iodine-tungsten lamp, halogen tungsten lamp or neon light within the center.
17. All entities and persons using the center’s facilities shall strictly observe the above procedure, and for any irregularity, the managing party of the center reserves the right to adopt corresponding measures (such as cutting power supply, etc.)

USE OF VEHICLES

1. No vehicle is allowed to enter the center without permission.
2. The height of any vehicle permitted to enter the center shall not be higher than 4m (Hall 4 shall not be higher 3.2m), and the driving speed shall not exceed 5km/hour.
3. Forklift operation must be in strict accordance with forklift safe operation rules. A forklift be driven by a person qualified in training and the driving speed shall not exceed 5km/hour. For forklifts and cranes, the annual inspection report and work permit copy shall be put on records.
4. Any kind of freight vehicles shall go to parking space to be designated by SWEECC, following instructions to load/unload. Vehicles shall not park by the roads around the venue. All constructing material shall not be delivered by handcarts or manpower into the venue.

OTHERS

1. It is strictly forbidden to smoke in the center.
2. No cooking is allowed in the center, and external meals are not allowed to be brought into the center.
3. Without the permission of the Center, all furniture, flowers and plants, facilities and equipment that can be provided by the center must not be brought by the exhibitor and the constructor.

Please follow the following steps for move-in at the venue of ITB China during the construction period

PLEASE NOTE:

Individual booth fitting contractors must complete their work according to the listed schedule. Overtime work may not be permitted, and if permission is sought and granted by the Organizer, the contractor must apply and pay the required overtime charges before 16:00pm to the official contractor’s service counter.

– 22:30 pm – Next day 8:30 RMB 2.880 per 1.000 sqm/hour
– Minimum 1-hour charge and minimum 1000 sqm as a unit.
– The price of late application is raised by 30%.

1. Registration:

Real-name authentication procedures:
https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=118
Please note: All contractors and freight forwarders need to finish real-name authentication online procedures 15 working days before construction.

Please remit the booth deposit and management fee to SYMA
RMB 5.000<100 sqm, RMB 10.000>=100 sqm
Raw space management fee: 30 RMB/sqm
PAYABLE TO: SHANGHAISYMA-EXPO LIMITED
BANK NAME: BANK OF SHANGHAICHANG NING SUB-BRANCH
ACCOUNT NO.: (RMB) 31646300008042677
SWIFT CODE : BOSHCNSH

24 May 2024
It is suggested to collect deposit receipt and apply online vehicle pass one day before exhibition.
Vehicle pass application process: https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=120
The location will be informed by the Appointed Contractor (SYMA) directly.
25 – 26 May 2024
Receive deposit receipt at the Appointed Contractor (SYMA) Counter.

Bring deposit receipt and other necessary documents to collect the “construction badge” at the Pass Registration Center (South Square)

Move in the Exhibition Hall

2. If the shell scheme booth comes with KT board and PVC expansion sheet, the deposit of RMB 2000 is required. The official appointed contractor SYMA will license the goods (furniture and plants) with “Goods Entry Form” and “Booth Rendering”.
3. Please bring and provide QR code, business card and booth confirmation letter to collect exhibitor badges on the registration counter.
4. After the electrical installation of the booth is completed, the exhibitor and the appointed contractor should conduct a self-inspection before electricity is supplied. Electricity will be provided from 26 May 11: 00 am. The venue electrician will inspect and send adjustment notice at 10: 00 am. Electricity will be supplied after inspection and approval of the venue electrician.
5. All exhibitors must strictly observe the fire safety regulations. Construction and decoration materials including carpets must be non-flammable or fire retardant (Fireproof grade B1 or above). Wooden stands and timber surfaces of booth stands must be non-flammable therefore, flammable stretch fabric, stretch fabric and nylon fabrics are strictly prohibited. Wooden structures must be painted with fire retardant coating.
6. All constructing workers must wear safety helmets and have their construction pass.
7. All constructors must have copies of their business license and a legal ID identification, in case of a Fire Department check.
8. All raw space booths must have a shunt and grounding switch. A Standard booth and raw space booth are not able to share the same electricity box.
9. After dismantling, exhibitors and the appointed contractors must clear all booth items and take them out of the venue, including booth rubbish and construction materials. After raw space inspection and confirmation by the venue, the contractor can give the deposit ticket to the official contractor counter in the lobby of Hall 1. The deposit will be refunded to the original account within two months. The venue staff start inspection at 19: 00 pm.
10. The venue provides a dismantling and cleaning service in the North Square’s garbage cleaning office. The application shall not be later than 1 day before the move-out day. Later applications will be double charged.
11. Please refer to “Technical Guidelines for Raw-Stand Construction” in this exhibitor manual. The Exhibitor and its self-selected contractor are fully responsible for construction liabilities.