Exhibitor Guide 2024

Dear Exhibitor,

You are joining us at ITB China 2024, the Leading B2B exclusive travel trade show in China, from May 27 to 29, 2025, at the Shanghai World Expo Exhibition & Convention Center. Our prime location in the bustling city of Shanghai provides easy access to a vibrant business and cultural scene, making it the perfect host location for this event.

Since our launch in 2017, ITB China has facilitated valuable connections between exhibitors and buyers, inspiring innovation in the travel industry. This year’s event once again offers an incredible opportunity for you to showcase your products and services, network with relevant industry players, and gain insights into the latest trends and developments. Our exhibitor guide provides all the necessary information for optimal participation.

Our team looks forward to welcoming you at ITB China 2024 to shape the future of travel in China and beyond and work together towards this exciting goal.

Your ITB China Team

Exhibitor Guide

Important Dates

EVENT DURATION

ITB China · 27 – 29 May 2024

ITB China Conference · 27 – 29 May 2024

OPENING HOURS

Exhibitors: 08:30 a.m. – 05:30 p.m.

Buyers: 09:00 a.m. – 05:00 p.m.

Trade Visitors: 09:30 a.m. – 05:00 p.m.

CONSTRUCTION TIME

25 – 26 May 2024

08:30 a.m. – 10:30 p.m.

DISMANTLING TIME

29 May 2024

04:30 p.m. – 10:30 p.m.

DEADLINES

Main exhibitor registration

31 Jan. 2024

Co-exhibitor registration

12 Apr. 2024

Catalogue entries

26 Apr. 2024

Submission of construction plans

26 Apr. 2024

Submission of shell scheme’s information

26 Apr. 2024

Orders for furniture, electricity, water

26 Apr. 2024

Exhibitor staff and badge registration

17 May 2024

 

MATCHMAKING SCHEDULE

Preparation Phase

1 Feb. – 12 Apr. 2024

Match calculation Phase

15 – 23 Apr. 2024

Open Calendar Phase

24 Apr. – 14 May 2024

Finalization Phase

From 22 May 2024

Onsite Meetings Phase

17 – 29 May 2024

 

Please refer to “Onsite Matchmaking” in this Exhibitor Guide for more details about
the ITB China matchmaking process and pre-scheduled appointment system.

 

ITB CHINA MILESTONES

PHASE 1
(until 31 Jan.)
PHASE 2
(until 12 Apr.)
PHASE 3
(until 14 May)
PHASE 4
(during ITB China)
PHASE 5
(after ITB China)
Define exhibition stand type Co-exhibitor registration
Staff registration
Business matching open:
select your favorate buyer
Double check your exhibitor badges, hotel confirmation,
ticket vouchers, business cards,
visa, passport
Dismantle exhibition stand
Define exhibition
stand size
Allocate badges and appointment sets to your staff as well as co-exhibitors (if applicable) Individualize your appointment schedule Access to exhibition grounds
with exhibitor badge
Exhibitors: 8:30 a.m. – 5:30 p.m.
Visitors: 9:30 a.m. – 5:00 p.m.
Receive:
After-show report
Complete ITB China
online registration
Request Visa invitation
letter from ITB China
Turn in stand construction documents for
examination and approval
Customer meetings,
appointments
Request Chinese Visa from Chinese authorities Order additional stand furniture and electrical Participate in conference, workshops
Confirm booth location
 

 

Managing your participation | ITB China Platform and APP

ITB CHINA PLATFORM AND APP

The ITB China Platform is a comprehensive participation management tool, that allows you to conveniently handle your ITB China participation from your laptop or your mobile device (ITB China App). The ITB China Platform including the ITB China Matchmaking Tool will be fully accessible from 24 Apr. 2024.

On the ITB China Platform, you will be able to:

  • Apply for a visa invitation letter and find recommended hotels with special rates
  • Follow the opening of ITB China and watch the full ITB China Conference
  • Manage your event calendar
  • Manage your business matching and pre-scheduled appointments
  • Interact with buyers
  • Find onsite live photos and the floor plan

ACCESS

You can access the ITB China Platform with your exhibitor ID and password:

● ITB China Platform (PC version): http://platform.itb-china.com

● ITB China APP (Mobile version):

            IOS:                              Android:                       WeChat:

PLAN YOUR BOOTH

In order to plan your booth, exhibitors can access “Booth Management” function in the ITB China Registration System starting 11 March 2024.

Please visit the pages “Planning your booth” in this exhibitor guide for more information.

In the “Booth Management” page, you will be able to:

  • Manage stand construction services including ordering of furniture, electricity, water and design services
  • Order additional services including translators and catering
  • Register stand activities and special staff badges

Please note, that certain exhibition management functions, such as ordering onsite services or uploading a backdrop for your booth are only accessible through the desktop version.

Planning your trip - visa, accommodation

EXHIBITION GROUND ADDRESS

Shanghai World Expo and Exhibition Center

850 Bocheng Rd

200126 Pudong Shanghai, China

https://sweecc.dlg-expo.com/

VISA*

When applying a visa for your business travel to China, it is possible that you will need to include an invitation letter with your visa application. Exhibitors are advised to consult the local Chinese embassy or consulate timely about the local Chinese visa application process.

An invitation letter will be sent out by the ITB China team to each exhibitor after final confirmation of their stand location. Please use the Online Visa Application Form in the ITB China Platform to submit your data. This enables us to easily issue your invitation letter.

The ITB China invitation letter will show the below information about the invited person:
Name
Gender
Date of Birth
Nationality
Passport Number
Passport Validity
Company
Business Trip Reason
Travel Duration
Host/Organizer

The ITB China invitation letter is always signed and stamped with a company stamp registered in China. This invitation enables a visa to attend an ITB China trade event.

If you need advice on visa-related issues, please contact: contact@itb-china.com

ACCOMMODATION

ITB China will select comfortable and convenient hotels for you to make your stay more enjoyable. All the hotel information are published in the ITB China Platform.

Planning your trip - transportation, vehicle access to venue

UPON ARRIVAL IN SHANGHAI

We have gathered information that will help you plan your journey and find your way to the exhibition grounds quickly and easily after your arriving in Shanghai.

Public Transportation

From Airports

From Hongqiao Airport (about 1 hour from the venue): Take Line 2, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From Pudong International Airport (about 1.5 hours from the venue): Take Line 2, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From Railway Stations

From “Hongqiao Railway” Station (about 50 minutes from the venue): Take Line 10, transfer to Line 8 at “Laoximen” Station, then get off at “China Art Museum” Station. The venue is about a 5 minutes-walk from the station.

From “Shanghai Railway” Station or “Shanghai South Railway” Station (about 40 minutes from the venue): Take Line 1, transfer to Line 8 at “People’s Square” Station, then get off at “China Art Museum” Station, the venue is about a 5 minutes-walk from the station.

Taxi

From Airports

The Shanghai World Expo Exhibition & Convention Center is 31km away from Hongqiao Airport. The taxi ride takes about 55 minutes and costs about 100 RMB.

The Shanghai World Expo Exhibition & Convention Center is 40 km away from Pudong International Airport. The taxi ride takes about 45 minutes and costs about 140 RMB.

Please also note that the taxi charges a night rate from 11:00 p.m.
until 5:00 a.m. the next day and that there is usually a long taxi queue at both airports.

From Railway Stations

The Shanghai World Expo Exhibition & Convention Center is 31km away from “Hongqiao Railway” Station. The taxi ride takes about 55 minutes and costs about 100 RMB.

The Shanghai World Expo Exhibition & Convention Center is 13km away from “Shanghai Railway” Station. The taxi ride takes about 45 minutes and costs about 40 RMB.

The Shanghai World Expo Exhibition & Convention Center is 10km away from “Shanghai South Railway“ Station. The taxi ride takes about 35 minutes and costs about 35 RMB.

Please also note that the taxi charges a night rate from 11:00 p.m.
until 5:00 a.m. the next day and there will usually be a long taxi queue at all three railway stations.

You are welcome to print out the Taxi Card below and show it to the taxi driver.
It shows the exact address and says: “Please take me to the Shanghai World Expo Exhibition and Convention Center“.

VEHICLE ACCESS TO VENUE

TRUCK PARKING

Before, during and after the trade fair there are specific traffic for trucks entering the exhibition grounds that include deposit regulations.
All trucks need enter the freight vehicle parking lot (700 Jimin Rd).
After entering the freight vehicle parking lot, trucks need to queue in the designated area and apply an “unloading certificate” online. Only then it is permitted to enter the venue with the dispatch instruction.

  • Since Aug. 2020, the “construction badge” and “unloading certificate” must be applied online. The detailed application rules shall be referred to the venue official website. https://sweecc.dlg-expo.com/
  • Due to the high traffic volume in the vicinity of the trade fair center in the morning, commuting from the freight park to the venue is limited between 07:00 a.m. – 09:30 a.m.
  • During the exhibition, vehicles with non-Shanghai license plates can only enter the venue after 07:00 p.m.
  • On 29 May the access time is 5:00 p.m. – 10:30 p.m.
  • Fees for trucks: Processing fee: 30 RMB/vehicle; unloading area deposit: 400 RMB/vehicle
  • The retention time is 1.5 hours. After 1.5 hours, 100 RMB/0.5 hour will be deducted from the deposit.
  • Access only for trucks up to max 5 tons.
  • Access only for trucks up to max 3.2 meters height.
  • Small passenger vehicles (2 to 9 passengers, except Lveco) can enter the entrance of P1 and P2 parking lots for temporary boarding and disembarking.
  • During the exhibition, the parking lot is very limited. We recommend that you arrange all necessary transportation during the construction period (25 – 26 May).
  • Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense.

GUEST PARKING

Due to limited parking, we recommend that you use public transportation or take official shuttle bus to the venue.

IN THE VENUE

  • Enter from Zhoujiadu Road (Gate E1 & E2) to the B1 & B2 parking lot. The price is 8 RMB/h, the maximum cost is 64 RMB/day.

NEAR THE VENUE

The River Mall (No. 339 Zhoujiadu Road)

Planning your booth - insurance, construction and freight forwarder

EXHIBITION INSURANCE

APPOINTED INSURANCE: Picc Shanghai branch (exhibition all risks)

According to the requirements of the venue (the Shanghai World Expo Exhibition and Convention Center – SWEECC), all raw space constructors need to purchase an exhibition liability insurance. Exhibitors are only allowed to move into the hall after providing proof of mentioned insurance.
Please refer to the link for the detail insurance requirement: https://sweecc.dlg-expo.com/MouldV/News?WenMenuId=123
For more details and purchase please contact:

Contact: He Jinghui
Tel: +86 21 63877722*203 / 13916122086
Email: scogt641235@163.com

BOOTH CONSTRUCTION AND DISMANTLING

APPOINTED STAND CONTRACTOR: SYMA

SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and HongKong. SYMA provides one-stop service, from design, project management and implementation – stand production and fabrication to Audio & Video equipment and furniture rental.

Note: SYMA is the appointed ITB China stand construction company to reliably help you with all construction matters. If you have chosen a shell scheme package for your participation your constructions will be mandatorily taken care of by SYMA. If you have chosen a raw space option and desire an individual stand construction, you are free to choose between appointing SYMA or a vendor of your choice.

Contact: Mrs. Cherry Gong (responsible for stand construction)
Tel:+86 21 6238 8811 (transfer to 112)
Email: cherry.gong@syma.com.cn

Contact: Mrs. Crystal Jiang
Tel:+86 21 6238 8811 (transfer to 136)
Email: crystal.jiang@syma.com.cn

RAW SPACE BOOTH DESIGN

Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit their booth plans for official approval latest by 26 Apr. 2024 through the Booth Management. The booth plan must include the following:

  • Booth design
  • Dimensional drawings
  • Material description
  • Fire rating description
  • Electrical box display location
  • Contractor business license & electrician license

For any questions regarding the booth design approval, please contact SYMA directly.

RECOMMENDED RAW SPACE CONTRACTOR

SYMA
Contact: Mrs. Cherry Gong
Tel:+86 21 6238 8811 (transfer to 112)
Email: cherry.gong@syma.com.cn

Shanghai Yibotianxi Advertising Co., Ltd
Contact: Wen Shuang
Tel:18116262887
Email: maisie@aa-event.com.cn

FURNITURE RENTAL AND WATER / ELECTRICITY ORDERING

Exhibitors who would like to order additional exhibition furniture, can do so through the Booth Management by filling out the online rental form and upload it again to the service center.

Raw Space exhibitors are required to order electric box service. If you would like water at your booth, please apply beforehand through the Booth Management.

Please note that the ordering deadline is 26 Apr. Delayed orders will result in additional costs.

SHELL SCHEME FASCIA BOARD INFO

Exhibitors with a Premium Complete Stand Package can place a visual (logo or picture) onto their enlarged fascia board by sending the logo or picture to SYMA.

Exhibitors with a Basic Complete Stand Package will have their company’s name printed on the fascia board in English and Chinese according to their entry in the exhibitor registration.

If you intend to show a different name on the fascia board and catalog, please log in your ITB China Account, go to “My Registration” and submit the new name in the registration system before 26 Apr.

TECHNICAL DETAILS (for Raw Space exhibitors)

Raw Space exhibitors please pay attention that:

  • LED screen electrical inspection report (For process and costs, please pay attention to the reply of the booth design by appointed stand constructor)
  • The maximum construction height limit is 5 meters.
  • The construction area of the 2nd floor of a two-story booth shall not exceed 200 square meters. There must be at least 2 evacuation stairs. The distance between the two evacuation stairs shall be no less than 5m. For two-story booth or any booth higher than 5 meters, the booth design is required to be specially evaluated by the booth structure audit qualification company. The company will provide a structural audit report. Please bring the booth design, fire rating description reports and structural audit reports to the venue for booth construction approval. For more details please contact:
     
    Company: HAH Consulting & Exhibition Co., LTD Shanghai
    Tel: 021-28906633
    E-mail: hah@hahchina.com
     
  • Regarding the current police requirements for the security monitoring installation without blind spot in the exhibition hall, the police department appointed Shanghai Jisheng Information Technology Co. Ltd. as the designated service company to guide monitoring camera installation for the raw space booths to ensure the smooth progress of the exhibition. The installation will be done by the booth contractors, and Jisheng will provide installation advice and floor plan. Later you can directly order in the WeChat. The detail ordering time will be noticed by SYMA.
     
    Monitoring camera rental fee:
    100 RMB/set/exhibition, deposit 200 RMB/set (equipment retrieved at the end of the exhibition)

    a. 0-18sqm of raw space booth: 1 set
    b. 19-72sqm of raw space booth: 2 set
    c. 73-108sqm of raw space booth: 3 set
    d. Raw space booth over 109sqm : 4 set
    e. Special booths, such as 2 floors’ booths, booths with complicated structure and obstructions will be evaluated individually, and full monitoring coverage of the booth will be carried out according to the on-site obstruction situation.
     
    Alarm equipment rental fee:
    300 RMB/set/exhibition, deposit 300RMB/set (equipment retrieved at the end of the exhibition)

    a. 1-200 sqm of raw space booth: 1 set
    b. 201-400 sqm of raw space booth: 2 set
    c. Every additional 200 sqm of the booth (less than 200 sqm, calculated as 200 sqm), an additional set of alarm device shall be configured.
    d. For every 4 shell scheme booths, one set of alarm device is required.
     
    Anything not clear you can also contact with:
    Person: Mrs. Zhu
    Tel: +86 15618696999
    E-mail:15618696999@163.com

Please refer to “Technical Guidelines for Raw Construction” in this Exhibitor Guide for all the details of specific construction regulations. All exhibitors not using the appointed booth constructor SYMA should provide the “Technical Guidelines for Raw Construction” to their contractors to ensure a smooth construction.

Please refer to the “Raw-Space Exhibitors Move-in Notification” section in this Exhibitor Guide for information regarding the construction badge, unloading certificate, and related move-in and dismantling inquires.

Contact SYMA or ITB China directly with any construction inquiries.

OFFICIAL FREIGHT FORWARDER

Professional transportation service will be provided for you by:

DB Schenker is the world’s leading global logistics provider — supporting industry and trade in the global exchange of goods through land transport, worldwide air and ocean freight, contract logistics and supply chain management.

DB Schenker has around 24,500 employees at nearly 750 locations, and warehouse space totaling 8 million square meters across over 50 countries on all continents. This extensive network allows DB Schenker to offer bespoke logistics solutions for industry and trade.

INTERNATIONAL SHIPPING

Schenker Deutschland AG
Contact: Mrs. Sabine Auer
Tel: +49 89 949-24336/+49 160 98953133
Email:Sabine.Auer@dbschenker.com

DOMESTIC SHIPPING

Schenker China Ltd.
Contact: Mr. Jing Gao
Tel: +86 21 61708037
Email:jing-j.gao@dbschenker.com

RELATED DOWNLOADS:

  • Shipping Guideline and Official Tariff
  • Domestic Shipping Guideline and Official Tariff
  • Shipping Label – Overseas Shipment
  • Shipping Label – Domestic Shipment
  • Planning your booth - catering, hostess and others

    CATERING ORDER SERVICE

    餐饮服务

    As an attendee of ITB China, you will have access to a public lunch area. If you’re interested in providing snacks to the attendees to enhance your brand’s impact or attract visitors to your booth, you can book these services through the Booth Management. Gusto, the vendor, will deliver the snacks and beverages directly to your booth. The deadline for reservations is 10 May.

    Contact: Ms. Jan
    Email: gusto_jan@163.com

    Please follow the below rules:

    • No open fire is allowed on the show floor. Food can only be heated with electric devices
    • Fresh juice and cut fruit are not allowed
    • It is not allowed to sell food or beverages during the event
    • It is not allowed to have any external food suppliers
    • Only pre-packaged food is allowed
    • As required by the Chinese Government, the waste needs to be sorted. Please prepare separate waste bins for both Residual Waste and Wet Organic Waste. The waste needs to be fully disposed by the supplier or the exhibitor.

    REGISTRATION OF EVENTS AND STAND ACTVITIES

    Shows, presentations and tours attract press, visitors and create opportunities for informal meetings. Events can take place between 9:30 a.m. and 5:00 p.m. on your assigned booth space.

    All events must be registered through the Booth Management until 17 May. The events after opening hours will be charged overtime fee.

    If external staff is required to access the venue on your behalf (e.g. photographer, catering staff, performers etc.), they must register for “service staff badges” in advance. You will receive a special registration link after the respective event has been registered and approved by ITB China.

    TRANSLATION SERVICE

    If you need a professional translator, you are able to order this service through the Booth Management. The deadline for reservations is 27 April.

    Duties Description
    HOST/HOSTESS
    Chinese + Basic English proficiency
    Hand brochure,
    guide prospect to salesman
    INTERPRETER
    Fluent chinese and English speaker
    Bridge communication with
    Chinese and English speakers
    INTERPRETER
    Fluent Chinese and other language
    speaker (German or French or Spanish)
    Bridge communication with
    Chinese and German or
    French or Spanish speakers

     

    BUSINESS CENTER: FOR ALL THAT MATTERS

    You can find Business Center on the first floor (close to H1-3). They offer photocopying and printing, telephone, internet, computers, scanning, telephone top-up cards, laptop connections, business cards and stationaries.

    Onsite Matchmatching

    ITB China is the largest B2B exclusive platform for you to build, expand and maintain your network of qualified Chinese buyers.

    One of our most important tools is the so-called Prescheduled Appointment System (PSA System), which allows you to meet those buyers who best match your individual business profile and are interested in your products and services.

    To ensure optimal matchmaking outcomes, kindly verify the accuracy of your registration details, especially your operational market. These will be matched with the buyers’ purchasing preferences. Accurate information will lead to the best matches possible.

    To access the meeting calendar, you/your staff need to login to the ITB China Platform. From here you can access and manage all your pre-scheduled meetings.

    How Does the ITB China Matchmaking Work?

    • Registration Phase

      Main Exhibitor Registration Deadline: 31 Jan. 2024
      Co-Exhibitor Registration Deadline: 12 Apr. 2024
      Exhibitor/Co-Exhibitor Staff Registration Deadline: 17 May 2024

      All exhibitors, co-exhibitors and their respective staff who want to participate in the Business Matching must have completed their registrations by the above deadlines.

    • Preparation Phase | 1 Feb. – 12. Apr.

      Main and co-exhibitors can optimize their company profiles by uploading videos, images, and brochures for buyers to browse later during the important Open Calendar Phase. Please ensure that your registration information is accurate and that all your co-exhibitors have registered by April 12.

    • Match Calculation Phase | 15 – 23 Apr.

      Meeting pairings between exhibitors and buyers are calculated based on the information provided during registration. Buyers’ purchasing demands and regional interests are automatically matched with exhibitors’ products and operating markets during this phase and a preliminary meeting schedule is created.

    • Open Calendar Phase | 24 Apr. – 14 May

      Exhibitors and buyers can customize their meeting schedules by adding or removing appointments based on their preferences.

    • Finalization Phase | From 22 May

      Exhibitors and buyers receive their finalized pre-scheduled meeting calendars, providing a clear overview of their upcoming engagements.

    • Onsite Meeting Phase | 27 – 29 May

      Exhibitors are visited by buyers at their booths during ITB China according to their pre-scheduled meeting calendars.

    Matchmaking Q&A

    • What are the matchmaking criteria?

      The information regarding the exhibitor`s products and operating markets provided during the online registration are the first criteria for the matchmaking with buyers. A well-maintained online exhibitor profile with additional uploads such as promotional videos, images and informational brochures can further attract the interest of buyers and additional meeting requests.

    • How can I improve the quality of my appointments?

      Accurate company details: Ensure that the products and your operating markets you provided during your online registration are accurate for precise matchmaking results during the Match Calculation Phase. Please don’t hesitate to ask your ITB China contact if you have any questions regarding the correct selection.
      Quality of company profile: A well-crafted company profile is likely to increase the quantity and quality of appointment requests from buyers during the Open Calendar Phase. Upload additional video and promotion material in your ITB China account that will be displayed to buyers in the matchmaking tool as well as in the ITB China online catalog later on.
      Additional appointment requests to buyers: Use the ITB China matchmaking tool to filter potential partners according to your specific needs and invite them to a meeting during the Open Calendar Phase.

    • How many appointments will I receive?

      Main exhibitors are entitled to one appointment set per 9 square meters of booth space. Each set comprises approximately 21 appointments with Chinese buyers.

    • How can I receive additional appointments with Chinese buyers?

      Exhibitors can order one extra appointment set for USD 1,650 per 9 square meters.

    • Can appointment sets be shared with another exhibitor?

      As appointments are tailored to specific exhibitor and buyer profiles, sharing sets with other exhibitors is not possible.

    • When will I be able to see and invite the buyers that I would like to meet?

      Mark your calendars from 22 Apr. 2024 – the start of the 3-week Open Calendar Phase, where exhibitors can invite the buyers, they wish to meet until 14 May 2024.

    • Why can’t I see my invitations to meetings with buyers in my final calendar?

      The exhibitor invitations will only become scheduled meetings if the buyer accepts the invitation within 48 hours. However, if a hosted buyer selects your company actively during the open calendar phase and would like to meet with you, an appointment is automatically added to your finalized calendar.

    • Why can I only see 15 meetings during the open calendar phase?

      The 15 meetings represent the initial baseline of best possible matches found between you and buyers during the Match Calculation Phase based on an automated matching process. During the subsequent 3-week Open Calendar Phase, both exhibitors and hosted buyers can add additional meeting requests based on their preferences. In the final schedule calculation, a minimum of 21 meetings are added to your onsite meeting calendar.

    • Where will the pre-scheduled meetings take place?

      All pre-scheduled meetings take place at the exhibitor’s booth at the given meeting time window.

    • How do I confirm that the meeting took place?

      Buyers can confirm meetings by scanning the exhibitor’s QR code in the app or on their badge, ensuring a smooth post-engagement process.

    • Can I rate a meeting?

      Yes, the ITB China APP features an appointment rating function, allowing exhibitors to provide instant feedback on the quality of each appointment after the meeting. This feature contributes to ongoing improvement and refinement of the matchmaking experience and the future buyer selection process.

              Did you know

              You are welcome to recommend your buyers to ITB China with the “Invite Your Buyers” function in your ITB China Account.
              After review and approval of the ITB China Buyer Team, we will invite your contacts to join the ITB China hosted buyer program.

    Communication and Marketing

    ITB CHINA ON SOCIAL MEDIA

    EXHIBITOR PRESS CONFERENCE

    Hold your own press conference during day 1 or day 2 of ITB China at the onsite “Meeting Hub”.

    Contact press@itb-china.com to check the availability of your desired 60 minutes slot (including set-up time) before submitting theorder form. Once confirmed, your press conference information will be sent to the participating media of ITB China 2024.

    WECHAT VIDEO PROMOTION

    You have a message, we have the audience! Let the Chinese travel market take note of your offers ahead of time and submit your promotion video to your ITB China account manager before 15 April 2024. Your clip will be published and promoted on the official ITB China WeChat video account in the weeks leading up to the show.

    Practical Information

    HEALTH AND SAFETY

    According to the requirements of the local administration, please to bring your real-ID or passport or Mainland Travel Permit for Hong Kong and Macao Residents or Mainland Travel Permit for Taiwan Residents for on-site identity verification.

    CONTACT US

    The experienced ITB China team is at your service. If you have further questions, need additional information, or have special needs, please do not hesitate to contact us.

    Exhibition Contact

    Direct link to the ITB China Team: www.itb-china.com/about-us/meet-the-team/

    E-mail: exhibitor@itb-china.com

    Key Account Management

    China Office

    Mr. George Giannakoulas
    T: +86 21 5266 6167
    E: giannakoulas@messe-berlin-sh.com

    Mr. Exel Fan
    T: +86 21 5299 3137
    E: exel.fan@messe-berlin-sh.com

    Ms. Angela Xue
    T: +86 21 5289 7819
    E: angela.xue@messe-berlin-sh.com

    Berlin Office

    Mr. Christopher Marzahn
    T: +49 30 3038 2038
    E: Christopher.Marzahn@messe-berlin.de

    Project Management

    Ms. Sheryl Jiang
    Buyer Manager
    T: +86 21 5299 2708
    E: sheryl.jiang@messe-berlin-sh.com

    Ms. Sydney Jin
    Buyer Manager
    T: +86 21 6218 0211
    E: sydney.jin@messe-berlin-sh.com

    Ms. Kay Shi
    Operation Manager
    T: +86 21 5230 0889
    E: kay.shi@messe-berlin-sh.com

    Ms. Kiron Huang
    Operation Manager
    T: +86 21 6233 6225
    E: kiron.huang@messe-berlin-sh.com

    Media

    Ms. Sherry Yu
    Marketing/Media Relation
    T: +86 21 5298 8077
    E: sherry.yu@messe-berlin-sh.com

    Ms. Julia Sonnemann
    PR Manager (International Medias)
    T: +49 30 3038 2269
    E: julia.sonnemann@messe-berlin.de

    Technical guidelines for raw space construction

    OVERALL RULES

    Shanghai World Expo Exhibition and Convention Center, Exhibition Hall 1, Level 1

    Exhibition Area

    25000㎡

    Maximum Booth Height

    5 m

    Maximum Booth Weight

    3500kg/㎡

    Freight Lift Path (H x W)

    All 6 Entries contain 2 Entries 5.4mx6.0m 4 Entries 4.2mx4.3m (H x W)

    Elevator

    None

    Electric power supply

    3-Phase, 380V/220V, 50HZ

    Hanging points

    Download here

     

    1. The group of booths must keep at least 3 meters evacuation passageway. The maximum length of each row of the booths is 21 meters.
    2. Evacuation passageway between stands and fire exits in the middle of hall shall not be less than 3m.
    3. Passageways and evacuation exits are at all times to be kept clear of stacked articles and barriers.
    4. A 0.6-meter passageway for maintenance must be kept between booth and venue facilities (e.g. pillars, shutter door, glass wall).
    5. All stands, exhibits, advertisement signboards and packing materials are not allowed to hinder the normal operation of automatic alarm, fire extinguishing system and equipment within the center.
    6. Barriers and obstructions within the range of 1.4m around safety entrances and exits, fire hydrants and pump adapters in the center are not allowed.
    7. The stand floor plan must be reviewed by firefighting authority before construction.
    8. When wrapping the pillars, the on-pillar electric boxes must not be covered.

    CONSTRUCTION OF STAND

    1. The stand constructor must carry out the construction based on the floor plan as approved by the firefighting authority. Changes must be applied for on time.
    2. Design drawings of all stands constructed on Raw Space must be reviewed and stamped by a professional design entity with relevant qualification and the organizer. The center has the right to forbid the construction of non-approved constructions within the center. Booth building design drawings include stand design floor plan, stand design structural drawing and stand design image.
    3. Booth structures must be secure and reliable. Display racks, display boards, panels, carpets, materials individual stand construction, and stage building materials must be of incombustible or nonflammable material (no less than B1 grade). Combustible materials must undergo fireproof treatment to reach the required level of fire resistance before being used. Construction and decoration materials must not be made out of inflammable cystosepiment, elastic fabric, wood-based panel and plastic sheet using made by means of petrochemical engineering without fire-proof treatment.
    4. The construction area of the 2nd of a two-story booth shall not exceed 200 square meters. There must be at least 2 evacuation stairs. The distance between the two evacuation stairs shall be no less than 5m. For two-story booth or any booth higher than 5 meters, the booth design needs to be specially evaluated by the booth structure audit qualification company. The company will provide an structural audit report. Please bring the booth design, fire rating description reports and structural audit reports to the venue for booth construction approval. Without this evaluation report, SWEECC has the right to refuse construction. For more details can communicate with:
       
      Company: HAH Consulting & Exhibition Co., LTD Shanghai
      Tel: 021-28906633
      E-mail: hah@hahchina.com
    1. When the building area of a fully enclosed stand area is greater than 160 m² and the stand layout affects the use of the original automatic firefighting facilities in the center, an automatic fire alarm system and sprinkler system must be installed. If the building area of the fully enclosed display area or semi-enclosed display area is greater than 120 m², the number of evacuation doors shall not be less than two, each with a minimum width of 0.9 m.
    2. No combustibles are allowed to be stored on the stand.
    3. Any hanging structures must be permitted by venue in advance. Each hanging point can only hold up to 150 kg, and the maximum weight of the whole structure shall less than 800 kg. The installation must be arranged and operated by venue.
    4. For machines with large weight in the center, a ground supporting plate must be used before the installation.
    5. Machinery exhibits such as internal combustion locomotives, automobiles, tractors and various gasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than 10 % of the full capacity. For indoor exhibition, no operation and maintenance are allowed, there must be no fuel within the fuel tank and the battery must be disconnected.
    6. During the setup period of an exhibition, no entity shall occupy firefighting passageways and public areas or stack articles within them. After the setup and move-out, all equipment must be removed; otherwise, corresponding punishment will be imposed. Temporary stacked goods must be secure and not be able to roll or topple over.
    7. When laying the carpet, only easily removable double-faced adhesive tape made of cloth is allowed to be used. Tape made of sandwich rubber and other materials difficult to be removed is not allowed to be used.
    8. Open flames and welding within the center are strictly forbidden.
    9. Painting and spray painting are not allowed within the center.
    10. It is strictly forbidden to connect water and gas devices directly to pipelines of the center. A valve must set between the pipeline and water or gas device.
    11. Any electrical, mechanical and chemical item that is considered as dangerous will be banned.
    12. It is strictly forbidden to pour waste liquids into sewers and bathroom sinks. Waste liquids must be poured into sealed containers prepared by the exhibitor.
    13. It is strictly forbidden to obtain water from the bathroom. All water used for the setup must be obtained from water basins designated by the center.
    14. All construction staff entering into the center must wear a safety helmet, and a safety belt is needed for construction work from 2m and above. It is strictly forbidden to use a herringbone ladder larger than 2m. A ladder with a locking spreader bar can be used to ensure safety. Otherwise, the center has the right to refuse entry.
    15. During the exhibition, it is strictly forbidden to carry dangerous chemicals, solvents, paints and inflammable and explosive articles into the center.
    16. It is strictly forbidden to use pressure equipment in the center.
    17. All inflammable and explosive exhibits must be replaced by models.
    18. Without the permission of the center, equipment such as air compressors are not allowed to be carried into the center or to be used during the setup.
    19. During the whole rental period of the center, the buildings, structures, facilities as well as equipment and accessories must be kept clean and intact. They are not allowed to be leaned against nor moved or altered without approval. It is strictly forbidden to punch, use nails or apply glue to any terrace, wall surface and other parts of the center.
    20. Entities and persons using the center’s facilities are admonished to strictly observe the above-mentioned regulations. If any of the center’s buildings, facilities, equipment, and accessories are damaged or polluted due to irregularities or use of illegal items, the center’s managing party will require the infringing party to make corresponding compensation payment.

    INSTALLATION OF ELECTRICAL CIRCUITS AND ELECTRICAL EQUIPMENT

    1. The installation of electrical circuits and electrical equipment can only be performed by persons carrying a valid electrician certificate. All operations must be in line with the relevant electrical code of the state. The constructor carries all responsibilities and consequences.
    2. The electrical distribution box used by a stand must be placed within the cable pipe trench of the center or within the stand (cover plate of the trench shall not be opened arbitrarily). A distribution box is strictly forbidden to be placed at conspicuous places of aisles, passageways and stands. Hidden electrical circuits must be protected with a metal pipe or fire-retardant PVC pipe. Lighting must be constructed at a safe distance (at least 0,5m) to combustible materials.
    3. Electrical circuits must be with branch switches, and when passing through aisles, cables must be protected with a protection plate.
    4. It is strictly forbidden to place inflammable articles and water dispenser around a distribution box.
    5. It is strictly forbidden to employ fixed electricity box facilities of the venue arbitrarily. All electrical boxes should be fixed on the insulation wall or use the insulation cover of the electrical box to do protection.
    6. All electrical circuits’ capacity distribution shall be balanced. Overuse of electricity is strictly prohibited. All circuits shall be elevated or be laid with effective protection measures, and their load equipment shall be with good grounding device.
    7. All electric wires laid shall be with insulating sheath and national safety standards. For joints, insulation porcelain and plastic joints must be used, not insulating tape. Except for the light fixture wire colored thread shall not be used.
    8. During the construction period, all cables and connecting equipment and the temporary electric box must meet national safety standards.
    9. The center is responsible for the safety and integrity of the fixed electric box. Constructors are responsible for the safety all cables and electrical equipment connected from the fixed electric box of the center.
    10. A lighting fixture must be installed at a distance of at least 50cm to a combustible article. The ballast of lighting fixtures like a fluorescent lamp and high-pressure mercury lamp shall not be installed on a combustible article and inflammable article.
    11. The venue will cut off the electricity to the booths (except for power-protected booths) after the closing time. The electric appliances in the booths must be turned off in time after the closing time in order to avoid damage to the equipment caused by the power cuts.
    12. For an installation of enclosed light box, there should be an air vent for sufficient ventilation.
    13. Important parts of electrical circuit and light box of a wood structure stand must be treated with fire retardant coating of level 3 and above.
    14. Electrical equipment likely to produce heat and high-temperature lamps is not to be used unless being approved by the center. No combustible and inflammable articles within a range of 1m are allowed around high-temperature lamps.
    15. All outdoor lighting equipment shall be with damp-proof measures.
    16. It is strictly forbidden to use an exposed iodine-tungsten lamp, halogen tungsten lamp or neon light within the center.
    17. All entities and persons using the center’s facilities shall strictly observe the above procedure, and for any irregularity, the managing party of the center reserves the right to adopt corresponding measures (such as cutting power supply, etc.)

    USE OF VEHICLES

    1. No vehicle is allowed to enter the center without permission.
    2. The height of any vehicle permitted to enter the center shall not be higher than 4m (Hall 4 shall not be higher 3.2m), and the driving speed shall not exceed 5km/hour.
    3. Forklift operation must be in strict accordance with forklift safe operation rules. A forklift be driven by a person qualified in training and the driving speed shall not exceed 5km/hour. For forklifts and cranes, the annual inspection report and work permit copy shall be put on records.
    4. Any kind of freight vehicles shall go to parking space to be designated by SWEECC, following instructions to load/unload. Vehicles shall not park by the roads around the venue. All constructing material shall not be delivered by handcarts or manpower into the venue.

    OTHERS

    1. It is strictly forbidden to smoke in the center.
    2. No cooking is allowed in the center, and external meals are not allowed to be brought into the center.
    3. Without the permission of the Center, all furniture, flowers and plants, facilities and equipment that can be provided by the center must not be brought by the exhibitor and the constructor.

    Raw space exhibitors move in notification

    Please follow the following steps for move-in at the venue of ITB China during the construction period

    Schedule Date Time Entrance Activities
    Move-in 25 – 26. 5. 2024 8:30 – 22:30 H1-8~9 Construction
    Exhibition Period 27 – 29. 5. 2024 9:30 – 17:00 H1-2~3 17:00 Site cleaning
    17:30 Close
    Move-out 29. 5. 2024 17:00- 22:30 H1-8~9 17:00 Power off
    18:00 Workers allowed

     

    PLEASE NOTE:

    Individual booth fitting contractors must complete their work according to the listed schedule. Overtime work may not be permitted, and if permission is sought and granted by the Organizer, the contractor must apply and pay the required overtime charges before 16:00pm to the official contractor’s service counter.

    – 22:30 pm – Next day 8:30 RMB 2.880 per 1.000 sqm/hour
    – Minimum 1-hour charge and minimum 1000 sqm as a unit.
    – The price of late application is raised by 30%.


    1. Registration:

    Real-name authentication procedures:
    https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=118
    Please note: All contractors and freight forwarders need to finish real-name authentication online procedures 15 working days before construction.

    Please remit the booth deposit and management fee to SYMA
    RMB 5.000<100 sqm, RMB 10.000>=100 sqm
    Raw space management fee: 30 RMB/sqm
    PAYABLE TO: SHANGHAISYMA-EXPO LIMITED
    BANK NAME: BANK OF SHANGHAICHANG NING SUB-BRANCH
    ACCOUNT NO.: (RMB) 31646300008042677
    SWIFT CODE : BOSHCNSH

    24 May 2024
    It is suggested to collect deposit receipt and apply online vehicle pass one day before exhibition.
    Vehicle pass application process: https://sweecc.dlg-expo.com/MouldV/NewsInfo?WenMenuId=120
    The location will be informed by the Appointed Contractor (SYMA) directly.
    25 – 26 May 2024
    Receive deposit receipt at the Appointed Contractor (SYMA) Counter.

    Bring deposit receipt and other necessary documents to collect the “construction badge” at the Pass Registration Center (South Square)

    Move in the Exhibition Hall

    1. If the shell scheme booth comes with KT board and PVC expansion sheet, the deposit of RMB 2000 is required. The official appointed contractor SYMA will license the goods (furniture and plants) with “Goods Entry Form” and “Booth Rendering”.
    2. Please bring and provide QR code, business card and booth confirmation letter to collect exhibitor badges on the registration counter.
    3. After the electrical installation of the booth is completed, the exhibitor and the appointed contractor should conduct a self-inspection before electricity is supplied. Electricity will be provided from 26 May 11: 00 am. The venue electrician will inspect and send adjustment notice at 10: 00 am. Electricity will be supplied after inspection and approval of the venue electrician.
    4. All exhibitors must strictly observe the fire safety regulations. Construction and decoration materials including carpets must be non-flammable or fire retardant (Fireproof grade B1 or above). Wooden stands and timber surfaces of booth stands must be non-flammable therefore, flammable stretch fabric, stretch fabric and nylon fabrics are strictly prohibited. Wooden structures must be painted with fire retardant coating.
    5. All constructing workers must wear safety helmets and have their construction pass.
    6. All constructors must have copies of their business license and a legal ID identification, in case of a Fire Department check.
    7. All raw space booths must have a shunt and grounding switch. A Standard booth and raw space booth are not able to share the same electricity box.
    8. After dismantling, exhibitors and the appointed contractors must clear all booth items and take them out of the venue, including booth rubbish and construction materials. After raw space inspection and confirmation by the venue, the contractor can give the deposit ticket to the official contractor counter in the lobby of Hall 1. The deposit will be refunded to the original account within two months. The venue staff start inspection at 19: 00 pm.
    9. The venue provides a dismantling and cleaning service in the North Square’s garbage cleaning office. The application shall not be later than 1 day before the move-out day. Later applications will be double charged.
    10. Please refer to “Technical Guidelines for Raw-Stand Construction” in this exhibitor manual. The Exhibitor and its self-selected contractor are fully responsible for construction liabilities.

    Banner Download

    ITB China 2021 | Virtual

    Important Dates

    ITB China Virtual·8 Nov. 2021 – 31 Dec. 2021

    ITB China Physical·24 – 26 Nov. 2021

    ITB China Conference (Live-Streamed)·24 – 26 Nov. 2021

    DEADLINES (!)

    Main exhibitor registration

    15 Sep. 2021

    Co-exhibitor registration

    20 Oct. 2021

    Virtual exhibitor staff registration

    26 Oct. 2021

    VIRTUAL BUSINESS MATCHING SCHEDULE

    (Applies to virtual exhibitors who have purchased a virtual appointment set)

    Virtual Business Matching Phase 1

    1) Exhibitors and buyers confirm their online time availability

    2)  Exhibitors and buyers register on the eNewie e-meeting platform

    21 – 27 Oct. 2021

    Business Matching Phase 2:

    Matchmaking calculation

    28 – 31 Oct. 2021

    Business Matching Phase 3:

    Open diary – Exhibitors and buyers review virtual appointment schedule

    1- 4 Nov 2021

    Virtual Appointment Schedule Finalization

    5 Nov. 2021

    Pre-scheduled Virtual Meeting Week 1

    8 – 12 Nov

    Pre-scheduled Virtual Meeting Week 2

    15 – 19 Nov

    Self-arranged meetings between exhibitors and buyers

    8 Nov. – 31 De. 2021

    Please refer to “Virtual Business Matching” for more details about the ITB China matchmaking process for virtual exhibitors and the pre-scheduled appointment system.

    Accessing ITB China Virtual

    ITB China Virtual is part of the new ITB China Platform, a comprehensive participation management tool, that allows you to conveniently handle your virtual ITB China participation from your laptop or your mobile device.

    On the ITB China Platform, you can:

    • Access the ITB China Virtual showfloor
    • Follow both the virtual and physical opening of ITB China and watch the full ITB China Conference
    • Manage your event calendar
    • Manage your virtual business matching and pre-scheduled appointments

    The ITB China Platform including ITB China Virtual will be fully accessible from 21 October 2021.

    Main Navigation

    Desktop version:

    The desktop version of the ITB China Platform has two main navigational areas.

    On the left side, you can access all relevant physical and virtual exhibition areas such as:

    • ITB China showfloor
    • The ITB China Conference
    • Events
    • News
    • Onsite and virtual meeting calendars

    On the right side, you will find personal functions such as:

    • Account settings
    • Chat
    • Meeting requests
    • E-business cards
    • Favorites

    Mobile version:

    From the home screen of the ITB China App you can access all main areas of ITB China Virtual, such as:

    • ITB China showfloor
    • Exhibitor product overview
    • ITB China Conference / content
    • Speaker overview
    • Gallery (from 24 Nov)

    The navigation bar on the bottom lets you access further personal areas such as:

    • Your favorites
    • Your chat
    • Your calendar
    • Your account / login

    Please return to the home screen in order to be able to navigate to all essential areas of ITB China Virtual and the ITB China Platform.

    Please note: some functions in regard to the management of your physical participation, such as “plan your booth” and “plan your trip” are only accessible through the desktop version of the ITB China platform. To access the desktop version please follow http://wapp.itb-china.com.

    Interact And Meet With Buyers

    Interact And Meet With Buyers

    ITB China Virtual is designed to enable communication and exchange between buyers and exhibitors.

    Exhibitors with a virtual booth

    Exhibitors with virtual booths can use the full range of communication features, including access to a selection of recommended buyers, sending and receiving messages, exchanging e-business card and self-arranging and commencing virtual meetings (video call).

    Pre-scheduled virtual group meeting sets with up to 24 buyers can be additionally purchased during registration for USD 890. For more information on how the pre-scheduled appointments system works, see “Virtual Business Matching” in this Exhibitor Guide.

    Exhibitors with a virtual listing

    Exhibitors who are virtually listed without having a virtual booth have limited communication options but can receive and respond to inquiries from interested buyers and exchange e-business cards with them.

    Recommended Buyers

    Based on your company’s business profile you can access a selection of suitable buyers from your main navigation. Click on their profile and engage them by using the chat function.

    Be aware that it is up to the buyers if they want to interact with any specific exhibitor.

    Chat and e-Business Card Exchange

    Start a conversation or respond to messages you receive with the chat function.

    The chat is also the place where you will see invitations to virtual meetings and requests to exchange your e-business card, which you can accept or decline. Your individual e-Business card will be created automatically using your previously entered registration information.

    Schedule Virtual Meetings

    Exhibitors with virtual booths and buyers can self-arrange meetings with each other.

    To do so, exhibitor and co-exhibitor staff need to register once on the eNewie e-meeting platform to activate the virtual video function used at ITB China Virtual.

    The registration period on the eNewie platform is 21 – 27 October 2021.

    Virtual Business Matching

    Virtual Business Matching

    ITB China is the largest B2B exclusive platform for you to build, expand and maintain your network of qualified Chinese buyers.

    One of our most important tools is the so-called Prescheduled Appointment System (PSA System), which allows you to meet those buyers who best match your individual business profile and are interested in your products and services.

    Exhibitors with a virtual booth can purchase one virtual group appointment set for USD 890. Each pre-scheduled virtual meeting includes up to 4 buyers at the same time (virtual group meeting).  

    For best matchmaking results, please double-check your entered registration information regarding your operating market. This will be matched with the buyers’ scope of activities and buying interests. Only correctly entered information will result in best-possible matches.

    To access the meeting calendar, you/your staff need to login to theITB China Platform. From here you can access and manage all your pre-scheduled meetings.

    How does the Virtual Business Matching work?

    Confirm Your Online Time Availability | 21 – 27 October 2021

    Exhibitor and co-exhibitor staff with virtual appointment sets are required to confirm their online availability for the two weeks of the virtual meeting period or otherwise block off time slots during which they are busy. For this purpose, they must access the ITB China Platform with their personal login data and open their calendars. There they can easily find the “Block Time” function and can access the availability settings.

    Activate the Virtual Meeting Function | 21 – 27 October 2021

    Exhibitor and co-exhibitor staff with virtual appointment sets are required to register once on the eNewie platform to activate the virtual video function used at ITB China Virtual.

    Virtual exhibitors that have a time zone difference of 7 or more hours from China are advised to set availability time windows exceeding regular working hours.

    Matchmaking Calculation | 28 – 31 October 2021     

    The ITB China PSA system calculates matching pairings between buyers and virtually attending exhibitors, who are then scheduled into previously confirmed available time slots.

    Please note, that virtual group meetings cannot be rescheduled once the calculation has been completed.

    Open Diary | 1 – 4 November 2021

    Buyers and exhibitors can review their appointments in their calendars.

    Please note, that virtual group meetings cannot be rescheduled (only cancelled) once the calculation is finished.

     

    Appointment Schedule Finalization | 5 November 2021  

    All individual schedules have been finalized and will be shown in your calendar on the ITB China Platform.

     

    Week 1: Pre-scheduled Virtual Meetings | 8 – 12 November 

    Week 2: Pre-scheduled Virtual Meetings | 15 – 19 November 

    Personal Buyer Invitations

    You are welcome to recommend your buyers to ITB China with the “Invite Your Buyers” function in your ITB China Account. After review and approval of the ITB China Buyer Team, we will invite your contacts to join the ITB China hosted buyer program.

    ITB China 2021 | Physical

    Important Dates

    ITB China Service Center and APP

    ITB China Timetable

    ITB China Timetable

    Planning your trip

    VISA

    If you are a foreign exhibitor, please go to your local Chinese Embassy or Chinese Consulate to obtain detailed information on the Chinese visa application as soon as possible as the requirements for visa application may vary from country to country.
    An automatically generated visa invitation letter can be applied online through the ITB China Service Center.
    Sometimes you might be required to provide an officially authorized invitation in order to receive a Chinese visa. In this case, please contact us (contact@itb-china.com) at least two months prior to the exhibition.

    ACCOMMODATION

    ITB China has selected several hotels which will be convenient and comfortable for your visit to ITB China. By using the link or reservation forms provided in the ITB China Service Center, you will be able to enjoy a special discount price. Don’t hesitate and book your hotels as soon as possible, as May is a peak season for hotels in Shanghai.

    TRANSPORTATION

    EXCELLENT TRANSPORT CONNECTION

    Venue Address : Shanghai World Expo Exhibition and Convention Center (No. 850 Bocheng Road,Pudong New Area, Shanghai, China)
    Venue Address in Chinese : 上海世博展览馆 中国上海市浦东新区博成路850号
    SWEECC is located in the center of Shanghai and near the Huangpu River. It is 40 km away from Pudong International Airport to the east, and 20 km away from Hongqiao Airport to the west. It is near Zhonghua Art Palace, Expo Garden and Mercedes-Benz Cultural Center. You can easily reach it by metro or bus.

    Metro: Line 8, China Art Museum Station.

    Note: During ITB China, shuttle buses will be provided from the recommended hotels to the Shanghai World Expo Convention Center. The timetable of the shuttles will be available from 1 May 2020 in the ITB China Service Center.

    VEHICLE ACCESS TO THE EXHIBITION GROUNDS

    Please find below important information about traffic on the exhibition grounds before, during and after the trade fair. Please note that there are specific regulations regarding entrances, exits and security deposit regulations.
    All vehicles need a parking permit presented by the organizer to enter the freight vehicle park.
    In addition, in the parking area, an application for an unloading certificate is necessary and can be applied for in the accreditation center.

    DURING THE SET-UP PHASE (11 – 12 May 2020)
    • Access is only granted against a deposit payment of 370 RMB
    • Access for trucks up to 5 tons total weight
    • Access for trucks up to 3.2 meters height.
    • Retention time: 1.5 hour, for every exceeded half an hour, 100 RMB will be deducted from the deposit. After 3 hours, the deposit will not be returned.
    FOR THE DURATION OF THE TRADE FAIR (13 – 15 May 2020)
    • The access during the trade fair is very limited. We recommend arranging all necessary entries before 13 May
    DURING THE DISMANTLING PHASE (15 May 2020)
    • Access is only granted against a deposit fee of 370 RMB
    • On 15 May the access time is 5:00 pm – 10:30 pm

    Unauthorized vehicles parked on the exhibition grounds will be removed at the owner’s expense.

    GUEST PARKING

    IN THE VENUE
    • Enter from Zhoujiadu Road (Gate E1 & E2) to B1 & B2 for parking lot. The price is 8 RMB/h.
    NEAR THE VENUE
    • The River Mall (No. 339 Zhoujiadu Road)
    • No. 1115 Xueye 2nd Road

    Planning your booth – insurance, construction and freight forwarder

    EXHIBITION INSURANCE

    APPOINTED INSURANCE: Picc Shanghai branch (exhibition all risks)

    According to SWEECC(venue)’s requirment, from 2018.3.1, all constructor of raw space shall purchase exhibition liability insurance, only after providing the insurance can move in the hall. For more details and purchase please contact:
    Contact: He Jinghui
    Tel: +86 21 63877722*203 / 13916122086
    Email: scogt641235@163.com

    BOOTH CONSTRUCTION AND DISMANTLING

    APPOINTED STAND CONSTRUCTOR – SYMA

    SYMA

    SYMA is a construction specialist in the exhibition industry in China since 1985. They are widely spread with branches in Beijing, Shanghai, Foshan (Shunde), Guangzhou and Macao. SYMA provides one-stop service, from design, project management and implementation – stand production and
    fabrication to Audio & Video equipment and furniture rental.

    Note: SYMA is the appointed ITB China stand construction company to reliably help you with all construction matters. If you have chosen a shell scheme package for your participation your constructions will be mandatorily taken care of by SYMA. If you have chosen a raw space option and desire an individual stand construction you are free to choose between appointing SYMA or a vendor of your choice.

    Contact: Mrs. Cherry Gong(responsible person of shell scheme construction)
    Tel:+86 21 6238 8811 (transfer to 112)
    Email: cherry.gong@syma.com.cn

    Contact: Mr. Lee Wang(responsible person of raw space construction)
    Tel:+86 21/6238 8811 (transfer to 117)
    Email: lee.wang@syma.com.cn

    Contact: Mrs. Crystal Jiang
    Tel:+86 21 6238 8811 (transfer to 136)
    Email: crystal.jiang@syma.com.cn

    APPROVAL OF BOOTH DESIGN

    Exhibitors who have not selected the appointed stand construction company (SYMA) need to submit their booth plans for official approval by 9 April through the ITB China Service Center. The booth plan must include the following:

    • Booth design
    • Dimensional drawings
    • Material description
    • Fire rating description
    • Electrical box display location
    • Contractor business license & electrician license

    For any questions regarding booth design approval, please contact SYMA directly.

    FURNITURE RENTAL AND WATER / ELECTRICITY ORDER

    Through the ITB China Service Center, Exhibitors who would like to order additional exhibition furniture, can fill out the online rental form and upload it through the ITB China Service Center.
    Raw Space exhibitors are required to reserve electrical box service. If you would like water on your booth, please apply through the ITB China Service Center.
    Please note that the ordering deadline is 9 April. Delayed orders will result in additional costs.

    FASCIA BOARD INFO

    Exhibitors with a Premium Complete Stand Package are able to place an image (Logo or picture) onto their enlarged fascia board by sending the image or picture to SYMA.
    Exhibitors with a Basic Complete Stand Package will have their company’s name printed on the fascia board in English and Chinese according to the entry in the exhibitor registration.
    If you intend to show a different name on the fascia board and catalog, please log in and submit the new name in the ITB China Registration System before 9 April.

    TECHNICAL DETAILS

    Raw Space exhibitors:

    • The maximum construction height limit is 6 meters.
    • There shall not be any article hung arbitrarily within the stand. For the hanging points approved, the weight on each point shall not be greater than 150kg, and the unit structure weight shall be less than
      800kg. The hanging job must be done by professionals from the center.
    • The construction area of the first floor (ground floor) of a 2 floors’ booth shall not exceed 200 square meters.There has to be at least 2 evacuation stairs. The distance between the two evacuation stairs shall be no less than 5m. For any booth which is higher than 4.5 meters, the booth design needs to be evaluated by the appointed stand constructor. The appointed stand constructor will provide an evaluation report to the venue, together with the booth design, fire rating description reports, structural audit reports.

    Please refer to “Technical Guidelines for Raw Construction” in this Exhibitor Manual for more details of specific construction regulations. All exhibitors not using the appointed booth constructor SYMA should provide “Technical Guidelines for Raw Construction” to their contractors to ensure a smooth construction.

    Please refer to “Raw-Space Exhibitors Move-in Notification” in this Exhibitor Manual for details of building construction license, vehicle permit and any related move-in and dismantling.

    Questions regarding to construction can be addressed to SYMA or ITB China directly.

    OFFICIAL FREIGHT FORWARDER

    Professional venue transportation service will be provided for you by:
    DB Schenker

    INTERNATIONAL SHIPPING

    Schenker Deutschland AG
    Contact: Sandra Wickel
    Tel: +49 30 301 2995-451
    Email:sandra.wickel@dbschenker.com

    DOMESTIC SHIPPING

    Schenker China Ltd.
    Contact: Mr Jing Gao
    Tel: +86 21 28906226
    Email:jing-j.gao@dbschenker.com

    Planning your booth – catering, hostess and others

    CATERING ORDER SERVICE

    Catering at ITB China

    ITB China will prepare a public lunch area for all attendees. If you would like to offer gastronomic specialties of your region to increase the retention rate please follow the below rules:

    • No open fire is allowed on the show floor. Food can only be heated with electric devices;
    • Fresh juice and cut fruit are not allowed;
    • It is not allowed to sell food or beverages during the event;
    • Processed food requires a group meal takeaway qualification if not pre-packaged.

    Working with an external food supplier requires the below documents to be sent to: contact@itb-china.com

    • Food catering services license / Food distribution license of the food supplier with vendor company chop / stamp in copy
    • Business license of the food supplier with vendor company chop / stamp in copy
    • Business license of the food supplier with vendor company chop / stamp in copy
    • A list of the food that is to be distributed at the booth
    • Booth plan with marked dining area

    In the venue, you can also find the following catering services:

    Name Services Contact Person Contact Infos Location Language
    Shaoxing Restaurant Chinese business menu Mr. Liu +86 13761002374 Second floor Chinese
    Lihua Fast Food Chinese fast food Mr. Yu +86 13916580711 North Wing Second floor Chinese
    Gusto Coffee * Western simple meal, coffee and soft drinks Mrs. Zhang +86 18301778558 First floor English / Chinese

    *Gusto Coffeeis the official ITB China caterer. You can contact Gusto Coffee and order food through the ITB China Service Center.

    REGISTRATION OF EVENTS

    Shows, presentations and tours attract press and visitors and create opportunities for informal meetings. Events can take place between 9:30 am and 5:00 pm on your assigned booth space. All events must be registered through the ITB China Service Center until 9 April 2020. Events after opening hours need to be directly applied to the venue service center (in the middle of 1st floor) as they include an overtime fee.

    BILINGUAL HOSTESS SERVICE (CHINESE / ENGLISH)

    As a special benefit, ITB China will provide at least one complimentary bilingual hostess for every booth. If you do not desire the complimentary bilingual hostess please inform your ITB China contact person.
    If you need a professional translator, you can also order them through the ITB China Service Center.

    BUSINESS CENTER: FOR ALL THAT MATTERS

    You can find Business Centers at the west side on the first floor (ground floor) (Close to H1-2). They offer photocopying and printing, telephone, internet, computers, scanning, telephone top-up cards, laptop connections, business cards and stationaries.

    Business Matching

    BUSINESS MATCHING

    It is our aim to assist you achieve your best performance and meet buyers that match your business profile with the PSA system. Already we have 1.050 Chinese and International buyers that are looking forward to meeting with the ITB China exhibitors. To enhance your buyers experience you are welcome to recommend prospective buyers to ITB China.

    (Buyers registration deadline: February 29, 2020).

    How does the Business Matching work?

    Our Prescheduled Appointment System (PSA) is designed to provide you effective meetings with match made during ITB China. You will additionally be able to arrange meetings online in advance with buyers of your choice to enhance efficiency. Access to your PSA system is possible by the ITB China Service Center.

    Period 1: Online Business Matching Preparation

    1. Select the Prescheduled Appointment System (PSA) after logging in to the ITB China Service Center. Mark the buyers that you would like to meet. (Expected in April 2020)
    2. The PSA system will do the pairing and arrange appropriate meetings based on preferences of exhibitors and buyers.
    3. Exhibitors receive the match made appointments which then may be fine-tuned. (Expected in May 2020).

    Period 2: Meet appointed buyers during exhibition

    Exhibitors will be provided with schedules before the show, containing date and time of the appointments as well as buyer’s information.
    ITB China wishes you success meeting the buyers one by one at your booth.

    If you have any questions, please contact us. (contact@itb-china.com)

    Communication and Marketing

    ITB CHINA ON SOCIAL MEDIA

    PRESS SERVICE FOR EXHIBITORS

    As part of your pre-press work for ITB China, you should make sure the daily newspapers and trade press is informed about your ITB China participation. Distribute press information to target groups long before the exhibition. Travel journalists are especially interested in early information on your planned activities at ITB China. The industrial media focus on news from companies and branches of business.

    STRATEGIC PLANNING OF YOUR PRESS WORK

    Late March: Issue press releases
    Early April:

    • Plan events and conclude PR measures
    • Update your media distribution list
    • Send out invitations to media, KOLs (press conferences, events at your stand, etc.)
    • Make appointments with key journalists for ITB China
    • Prepare a press folder and reserve a digital press box
    • Make use of all the services available from the ITB China press office
    • Consider translating your press content into Chinese

    CONTACT

    Our press team will be happy to help you plan your press activities at ITB China:

    Julia Sonnemann
    Tel: +49 (0)30 3038 2269
    E-Mail: julia.sonnemann@messe-berlin.de

    Olga Kruglova
    Tel: +49 (0)30 3038 2258
    E-Mail: olga.kruglova@messe-berlin.de

    Further information: www.itb-china.com/press

    YOUR PRESS CONFERENCE AT ITB CHINA

    You are able to invite members of the press to your stand or to reserve a conference room at ITB China.
    Please note that the press conference rooms are reserved exclusively for exhibitors and co-exhibitors taking part at ITB China.
    If you are planning a press conference, check with us to ensure that the date and topic will have the highest possible impact. Your press conference can be arranged within the framework of ITB China and we will be happy to help you with the organization. We can provide assistance on setting up dates and times, arranging suitable space and technical equipment. Please contact us as early as possible regarding your plans for final arrangements of a press conference date.

    E-Mail: press@itb-china.com

    YOUR DIGITAL PRESS BOXES AT ITB CHINA

    Make sure you have well-prepared press information packs available for journalists who attend your press conference or visit your stand. Your press pack should contain general press information about your company as well as your products and services, if possible with good quality photographs. The media are always particularly interested in a company’s business performance with statistics.
    You can also book an online press box via the ITB China Service Center. Your press release will then be published on the press release subpage.

    Practical Information

    CONTACT US

    The experienced ITB China team is at your service. If you have further questions, need additional information or have special needs, please do not hesitate to contact us.

    Exhibition Contact

    Direct link to the ITB China Team:
    www.itb-china.com/team

    Hotline

    Tel: +86 21 8028 6040
    contact@itb-china.com

    Booth and Sponsorship

    Mr. Nikolaos Swoch
    Tel: +86 21 8028 6225
    nikolaos@itb-china.com

    Ms. Gini Zheng
    Tel: +86 20 2984 0735
    gini@itb-china.com

    Mr. Christopher Marzahn
    Tel: +49 30 3038 2038
    marzahn@messe-berlin.de

    Mr. Exel Fan
    Tel: +86 21 8028 6044
    exel@itb-china.com

    Operations

    Ms. Yoyo Lu
    Tel: +86 21 8028 6040
    yoyo@itb-china.com

    Ms. Kay Shi
    Tel: +86 21 8028 6042
    kay@itb-china.com

    Media

    Ms. Julia Sonnemann
    Tel: +49 30 3038 2269
    julia.sonnemann@messe-berlin.de

    Ms. Olga Kruglova
    Tel: +49 30 3038 2258
    olga.kruglova@messe-berlin.de

    Buyers

    Ms. Lydia Li
    Tel: +86 21 8028 6085
    lydia@itb-china.com

    Ms. Flora Fang
    Tel: +86 21 8028 6224
    flora@itb-china.com

    Ms. Estelle Wang
    Tel: +86 21 8028 6043
    estelle@itb-china.com

    Technical guidelines for raw space construction

    OVERALL RULES

    Shanghai World Expo Exhibition and Convention Center Exhibition Hall 1, Level 1
    Exhibition Area 25,000 sqm
    Maximum Booth Height 6 m
    Maximum Booth Weight 3.5 tons/sqm
    Maximum Hanging weight 150kg/point; 800kg/unit
    Freight Lift Path (H x W) 2 entries 5.4m*6m ; 4 entries 4.2m*4.3m
    Air-conditioning Central air conditioning
    Power 6230A
    1. Evacuation passageway between stands shall not be less than 3m.
    2. Passageways and evacuation exits are at all times to be kept clear of stacked articles and barriers.
    3. All stands, exhibits, advertisement signboards and packing materials are not allowed to hinder the normal operation of automatic alarm, fire extinguishing system and equipment within the exhibition room.
    4. Barriers and obstructions within the range of 1.4m around safety entrances and exits, fire hydrants and pump adapters in the exhibition room are not allowed.
    5. The stand floor plan must be reviewed by firefighting authority before construction.

    CONSTRUCTION OF STAND

    1. The stand constructor must carry out the construction based on the floor plan as approved by the firefighting authority. Changes must be applied for on time.
    2. Design drawings of all stands constructed on Raw Space must be reviewed and stamped by a professional design entity with relevant qualification and the organizer. The center has the right to forbid the construction of non-approved constructions within the center. Booth building design drawings include stand design floor plan, stand design structural drawing and stand design image.
    3. Booth structures must be secure and reliable. Display racks, display boards, panels, carpets, materials individual stand construction, and stage building materials must be of incombustible or nonflammable material (no less than B1 grade). Combustible materials must undergo fireproof treatment to reach the required level of fire resistance before being used. Construction and decoration materials must not be made out of inflammable cystosepiment, elastic fabric, wood-based panel and plastic sheet using made by means of petrochemical engineering without fire-proof treatment.
    4. The maximum stand height in the hall is 6m.
    5. The construction area of the first floor of a 2 floors’ booth shall not exceed 200 square meters. There have to be at least 2 evacuation stairs. The straight-line distance between the two evacuation stairs shall be no less than 5m. For any booth which is higher than 4.5 meters, the booth design needs to be evaluated by the appointed stand constructor. The appointed stand constructor will provide an evaluation report to the venue, together with the booth design, fire rating description reports, structural audit reports.
    6. When the building area of a fully enclosed stand area is greater than 160 m² and the stand layout affects the use of the original automatic firefighting facilities in the exhibition room, an automatic fire alarm system and sprinkler system must be installed.
    7. If the building area of the fully enclosed display area or semi-enclosed display area is greater than 120 m², the number of evacuation doors shall not be less than two, each with a minimum width of 0.9 m.
    8. No combustibles are allowed to be stored on the stand.
    9. There shall not be any article hung arbitrarily within the stand. For the hanging points approved, the weight on each point shall not be greater than 150 kg, and the unit structure weight shall be less than 800 kg. The hanging job must be done by professionals from the center.
    10. For machines with large weight in the center, a ground supporting plate must be used before the installation.
    11. Machinery exhibits such as internal combustion locomotives, automobiles, tractors and various gasoline and diesel engines must be displayed outdoor, and the fuel in the fuel tank shall be lower than 10 % of the full capacity. For indoor exhibition, no operation and maintenance are allowed, there must be no fuel within the fuel tank and the battery must be disconnected.
    12. During the setup period of an exhibition, no entity shall occupy firefighting passageways and public areas or stack articles within them. After the setup and move-out, all equipment must be removed; otherwise, corresponding punishment will be imposed. Temporary stacked goods must be secure and not be able to roll or topple over.
    13. When laying the carpet, only easy removable double-faced adhesive tape made of cloth is allowed to be used. Tape made of sandwich rubber and other materials difficult to be removed is not allowed to be used.
    14. Open flames and welding within the center are strictly forbidden.
    15. Painting and spray painting are not allowed within the center.
    16. It is strictly forbidden to connect water and gas devices directly to pipelines of the center. A valve must set between the pipeline and water or gas device.
    17. Any electrical, mechanical and chemical item that is considered as dangerous will be banned.
    18. It is strictly forbidden to pour waste liquids into sewers and bathroom sinks. Waste liquids must be poured into sealed containers prepared by the exhibitor.
    19. It is strictly forbidden to obtain water from the bathroom. All water used for the setup must be obtained from water basins designated by the center.
    20. All construction staff entering into the center must wear a safety helmet, and a safety belt is needed for construction work from 2m and above.
    21. It is strictly forbidden to use a herringbone ladder larger than 3m. A ladder with a locking spreader bar can be used to ensure safety. Otherwise, the center has the right to refuse entry.
    22. During the exhibition, it is strictly forbidden to carry dangerous chemicals, solvents, paints and inflammable and explosive articles into the Center.
    23. It is strictly forbidden to use pressure equipment in the exhibition room.
    24. All inflammable and explosive exhibits must be replaced by models.
    25. Without the permission of the center, equipment such as air compressors are not allowed to be carried into the center or to be used during the setup.
    26. During the whole rental period of the center, the buildings, structures, facilities as well as equipment and accessories must be kept clean and intact. They are not allowed to be leaned against nor moved or altered without approval. It is strictly forbidden to punch, use nails or apply glue to any terrace, wall surface and other parts of the center.
    27. Entities and persons using the center’s facilities are admonished to strictly observe the above-mentioned regulations. If any of the center’s buildings, facilities, equipment, and accessories are damaged or polluted due to irregularities or use of illegal items, the center’s managing party will require the infringing party to make corresponding compensation payment.

    INSTALLATION OF ELECTRICAL CIRCUITS AND ELECTRICAL EQUIPMENT

    1. The installation of electrical circuits and electrical equipment can only be performed by persons carrying a valid electrician certificate. All operations must be in line with the relevant electrical code of the state. The constructor carries all responsibilities and consequences.
    2. The electrical distribution box used by a stand must be placed within the cable pipe trench of the center or within the stand (cover plate of the trench shall not be opened arbitrarily). A distribution box is strictly forbidden to be placed at conspicuous places of aisles, passageways and stands. Hidden electrical circuits must be protected with a metal pipe or fire-retardant PVC pipe. Lighting must be constructed at a safe distance (at least 0,5m) to combustible materials.
    3. Electrical circuits must be with branch switches, and when passing through aisles, cables must be protected with a protection plate.
    4. It is strictly forbidden to place inflammable articles and water dispenser around a distribution box.
    5. It is strictly forbidden to employ fixed electricity box facilities of the center arbitrarily.
    6. All electrical circuits’ capacity distribution shall be balanced. Overuse of electricity is strictly prohibited. All circuits shall be elevated or be laid with effective protection measures, and their load equipment shall be with good grounding device.
    7. All electric wires laid shall be with insulating sheath and national safety standards. For joints, insulation porcelain and plastic joints must be used, not insulating tape. Except for the light fixture wire colored thread shall not be used.
    8. During the construction period, all cables and connecting equipment and the temporary electric box must meet national safety standards.
    9. A lighting fixture must be installed at a distance of at least 50cm to a combustible article. The ballast of lighting fixtures like a fluorescent lamp and high-pressure mercury lamp shall not be installed on a combustible article and inflammable article.
    10. For an installation of enclosed light box, there should be an air vent for sufficient ventilation.
    11. Important parts of electrical circuit and light box of a wood structure stand must be treated with fire retardant coating of level 3 and above.
    12. Electrical equipment likely to produce heat and high-temperature lamps is not to be used unless being approved by the venue. No combustible and inflammable articles within a range of 1m are allowed around high-temperature lamps.
    13. All outdoor lighting equipment shall be with damp-proof measures.
    14. It is strictly forbidden to use an exposed iodine-tungsten lamp, halogen tungsten lamp or neon light within the center.
    15. All entities and persons using the center’s facilities shall strictly observe the above procedure, and for any irregularity, the managing party of the center reserves the right to adopt corresponding measures (such as cutting power supply, etc.)

    USE OF VEHICLES

    1. No vehicle is allowed to enter the center without permission.
    2. The height of any vehicle permitted to enter the center shall not be higher than 4m, and the driving speed shall not exceed 5km/hour.
    3. Forklift operation must be in strict accordance with forklift safe operation rules. A forklift be driven by a person qualified in training and the driving speed shall not exceed 5km/hour. For forklifts and cranes, the annual inspection report and work permit copy shall be put on records.

    OTHERS

    1. It is strictly forbidden to smoke in the center.
    2. No cooking is allowed in the center, and external meals are not allowed to be brought into the center.
    3. Without the permission of the Center, all furniture, flowers and plants, facilities and equipment that can be provided by the Center must not be brought by the exhibitor and the constructor.
    4. The Center reserves the right of final interpretation to above rules.

    Raw space exhibitors move in notification

    Please follow the following steps for move-in at the venue of ITB China during the construction period

    Schedule Date Time Entrance Activities
    Move-in 11 – 12 May, 2020 8:30 – 22:30 H1-1, H1-8~H1-12 Building
    Exhibition Period 13 – 15 May, 2020 9:30 – 17:00 H1-1, H1-2 17:00 Site cleaning
    17:30 Close
    Move-out 15 May, 2020 17:00- 22:30 H1-1, H1-8~H1-12 17:00 Power off
    18:00 Workers allowed

    PLEASE NOTE:

    Individual booth fitting contractors must complete their work according to the listed schedule. Overtime work after 22:30pm may not be permitted, and if permission is sought and granted by the Organizers, the contractor must apply and pay the required overtime charges 3 hours before the overtime work to the venue service center in the middle of 1st floor.
    – 22:30 pm – Next day 8:30 RMB 2.200 per 1.000sqm/hour
    – Minimum 1-hour charge and minimum 1000sqm as a unit.
    – The price of late application is raised by 30%.


    1. Registration:

      On 11 – 12 May 2020 08:30-17:30
      Pay the deposit at the Appointed Contractor (SYMA) Counter. (Located at the Lobby of Hall 1)
      RMB5000/<100sqm, RMB10000>=100sqm
      Raw space management fee:30RMB/sqm
      (Note: Exhibitors wanting to register on the 10th of May, please go directly to the Pass Registration Center in the South Square)

      Collect the constructors badge and vehicle passes at the Pass Registration Center (South Square)

      Move in the Exhibition Hall

    2. The pass registration center for the contractor badge and vehicle pass is in South Square. (mark in the following route map)
      Please check the below links for the process in detail and documents that need to be submitted:
      Authentication: http://180.153.108.138/shexpocenter/ENG/default.aspx
      *Construction directors of all construction and carrier contractors need to go through real-name authentication procedures at Certificate Issuing Center prior to receiving the exhibition setup Construction certificate: http://180.153.108.138/shexpocenter/ENG/lcxz1.aspx
      Vehicle certificate: http://180.153.108.138/shexpocenter/ENG/lcxz.aspx
    3. The official constructor SYMA will license the goods (furniture and plants) with “Goods Entry Form” and “Booth Rendering”.
    4. Please bring and provide QR code, business card and booth confirmation letter to collect exhibitor badges on the registration counter.
    5. After the electrical installation of the booth is completed, the exhibitor and the appointed contractor should conduct a self-inspection before electricity is supplied. Electricity will be provided from May 12th 11:00 am. The venue electrician will inspect and send adjustment notice at 10:00 am. Electricity will be supplied after inspection and approval of the venue electrician.
    6. All exhibitors must strictly observe the fire safety regulations. Construction and decoration materials including carpets must be non-flammable or fire retardant (Fireproof grade B1 or above). Wooden stands and timber surfaces of booth stands must be non-flammable therefore, flammable stretch fabric, stretch fabric and nylon fabrics are strictly prohibited. Wooden structures must be painted with fire retardant coating.
    7. All constructing workers must wear safety helmets and have their construction pass.
    8. All constructors must have copies of their business license and a legal ID identification, in case of a Fire Department check.
    9. All raw space booths must have a shunt and grounding switch. A Standard booth and raw space booth are not able to share the same electricity box.
    10. After dismantling, exhibitors and the appointed contractors must clear all booth items and take them out of the venue, including booth rubbish and construction materials. After raw space inspection and confirmation by the venue, the contractor can get the paid deposit back at the official contractor counter in the lobby of Hall 1. The deposit will be refunded to the contractor by cash. The venue staff start inspection at 19:00 pm.
    11. The venue provides a dismantling and cleaning service in the North Square’s garbage cleaning office. The application shall not be later than 1 day before the move-out day. Later applications will be double charged.
    12. Please refer to “Technical Guidelines for Raw-Stand Construction” in this exhibitor manual. The Exhibitor and its self-selected contractor are fully responsible for construction liabilities.
    13. Please check the following map to arrange the vehicle’s route:
      Please pay attention: This map is the reference from 2019. For the 2020 version please pay attention to the next update.
      Map Route